City of Mount Vernon, New York  
1 ROOSEVELT SQ. RM. 104  
CITY HALL, MOUNT VERNON, NEW YORK 10550  
& VIA FACEBOOK.COM/MOUNTVERNONNY  
Meeting Minutes  
Tuesday, July 16, 2024  
4:00 PM  
MAYOR'S CONFERENCE ROOM - 1st FLOOR  
Board of Estimate & Contract  
Call to Order: At 4:10 PM by Chairwoman Mayor Shawyn Patterson-Howard  
ADMINISTRATION OF THE AGENDA  
Invitation for Bid (Formal) Opening - ADA Accessible Elevator  
Clerk Walters read the bid into record. ADA Accessible Elevator at Memorial Field, 431 Garden  
Avenue Mount Vernon, New York 10553. Notice of the bid was placed in the Journal News and on  
bidnet.com. Publication date of May 24, 2024 with a closing date of July 8, 2024.  
Procurement Manager Keith Eversley, stated that two companies attended the site visit held on  
Wednesday, July 29th and expected those two companies to submit a bid, however, no submissions had  
been received by the closing date.  
Mayor Patterson-Howard requested that the mail room be checked and report back, she also stated that  
this is an important project that has to get done, especially since there is adequate funding for the  
project.  
Roll Call and reading of agenda items administered by City Clerk Tanesia M. Walters.  
Noticed in the Journal News.  
Roll Call:  
Clerk Walters requested to take item #13 as Commissioner Holder is present and has a prior  
engagement to attend to shortly. All members agreed.  
Mayor Shawyn Patterson-Howard, Comptroller Darren Morton, and President Cathlin  
Gleason  
PRESENT  
None  
ABSENT  
City Clerk, Tanesia M. Walters; Deputy City Clerk; Nicole J. Bonilla; Condell  
Hamilton, Assistant Comptroller; Johan Powelll, Deputy Corporation Counsel; Patrick  
Holder, Commissioner; Damani Bush, Commissioner; Hediye Mamak, First Deputy  
Commissioner; Keith Eversley, Purchasing Agent  
OTHERS:  
HELD ITEM FROM JULY 8, 2024 BOARD OF ESTIMATE SPECIAL MEETING  
TMP -723  
13.  
Memorandum Concerning Proposed Labella Contract.pdf  
Attachments:  
Moved: Council President Gleason, Seconded: Commissioner Morton  
On the question: Commissioner Morton- Is this the item that came back?  
Response: Commissioner Holder -Replied with yes. Further explained the issues that were  
aroused at the last meeting. Explained, the time and cost benefit of hiring a third-party company  
to conduct the inspections versus hiring staff and starting the lengthy training for them to  
become certified. Explained, that this assignment will go out for bid in September, while this  
contract will expire in December.  
Mayor Patterson-Howard - Explained that inspections have not been done in over seventeen  
years and that these inspections are for public safety and landlord accountability.  
approved  
Mayor Patterson-Howard, Comptroller Morton, and President Gleason  
Aye:  
None  
None  
Nay:  
Absent:  
RESOLUTIONS APPROVING ORDINANCES  
1.  
TMP -656  
Code:  
LPW  
Crown Waterproofing 2024.pdf  
Attachments:  
Moved: Council President Gleason, Seconded: Commissioner Morton  
On the question: Commissioner Morton -Why is this retroactive?  
Response: Clerk Walters - This was initially passed by the City Council last year and was held  
at BOE due to a wrong budget code/line.  
Mayor Patterson-Howard- Explained that the city is delinquent in payment.  
Commissioner Bush- Explained that the request was initially an emergency and that he received  
three quotes.  
approved  
Mayor Patterson-Howard, Comptroller Morton, and President Gleason  
Aye:  
None  
None  
Nay:  
Absent:  
Permission granted by the board to take item # 12 after item #1.  
12.  
TMP -734  
Code:  
PSC  
DOCUMENTDIGITALIZATION.pdf  
Attachments:  
Mt Vernon C Phase 1 BF proposal 5-30-24.pdf  
Mt Vernon C Phase 2 BF proposal 5-30-24.pdf  
Mt Vernon C Phase 3 BF proposal 5-30-24.pdf  
Mt Vernon C Phase 4 BF proposal 5-30-24.pdf  
Mt Vernon C Phase 5 BF proposal 5-30-24.pdf  
Mt Vernon C Phase 6 BF proposal 5-30-24.pdf  
Mount_Vernon Building Department Phase 1  
11-23-22_REVISED_nd_JAapp_5.28.24.pdf  
Mount_Vernon Building Department Phase  
4_REVISED_nd_JAapp_5.28.24.pdf  
NYSID Cover Letter Mount Vernon Building Dept Phase 1 - 6  
2024.docx  
Mount_Vernon Building Department Phase  
2_REVISED_nd_JAapp_5.28.24.pdf  
Mount_Vernon Building Department Phase  
5_REVISED_nd_JAapp_5.28.24.pdf  
Mount_Vernon Building Department Phase  
3_REVISED_nd_JAapp_5.28.24.pdf  
Mount_Vernon Building Department Phase 1  
11-23-22_REVISED_nd_JAapp_5.28.24.pdf  
Mount Vernon NY Sole Supplier Letter 5.2024.pdf  
Moved: Council President Gleason, Seconded: Commissioner Morton  
On the question: Mayor Patterson-Howard - Laserfiche?  
Response: First Deputy Commissioner Mamak - Yes, this project will be so that the public can  
easily access their documents and send quickly via email.  
Assistant Comptroller Hamilton - the project will be ARPA funded.  
approved  
Mayor Patterson-Howard, Comptroller Morton, and President Gleason  
Aye:  
None  
None  
Nay:  
Absent:  
2.  
TMP -692  
Code:  
LPW  
Resurfacing of Various Streets in the City of Mount Vernon 2024.pdf  
Attachments:  
Moved: Council President Gleason, Seconded: Commissioner Morton  
On the question: Council President Gleason-This is the final payment from the last bid. Is there  
a new bid?  
Response: Commissioner Bush- Yes, the new bid is currently out now on bidnet.com and the  
city's website.  
approved  
Mayor Patterson-Howard, Comptroller Morton, and President Gleason  
Aye:  
None  
None  
Nay:  
Absent:  
3.  
-TMP  
-693  
Code:  
LPW  
Bridge Project Referral.pdf  
Bridge Project Resolution.pdf  
Attachments:  
Moved: Council President Gleason, Seconded: Commissioner Morton  
On the question: Commissioner Morton-What is the pricing?  
Response: Commissioner Bush-The grant amount is $4.5 million from Bridge NY, the city is  
required to match 5%, hence the $50,000.  
Council President Gleason -On the record, voted "nay" and wanted to apologize, it was a  
mistake.  
approved  
Mayor Patterson-Howard, Comptroller Morton, and President Gleason  
Aye:  
None  
None  
Nay:  
Absent:  
4.  
TMP -698  
Code:  
PSC  
SecureWatch Referral Letter  
Attachments:  
Moved: Council President Gleason, Seconded: Commissioner Morton  
On the question: none  
Response: Mayor Patterson-Howard - These tablets are rugged, they have built in internet access  
and will be used in the field, in police cars, so they can do all the paperwork onsite. This will  
avoid them having to come back to PD. Funding is available for the purchase. This purchase also  
satisfies a mandate from United States Department of Justice for mobile tracking in the field in  
real time.  
Commissioner Morton requested a complete layout of the entire investment in public safety and  
PD over the last few years.  
approved  
Mayor Patterson-Howard, Comptroller Morton, and President Gleason  
Aye:  
None  
None  
Nay:  
Absent:  
5.  
6.  
7.  
TMP -699  
Code:  
PSC  
ARPA Funds Transfer Referral Letter  
Attachments:  
Moved: Council President Gleason, Seconded: Commissioner Morton  
On the question: none  
Response: none  
approved  
Mayor Patterson-Howard, Comptroller Morton, and President Gleason  
Aye:  
None  
None  
Nay:  
Absent:  
TMP -708  
Code:  
HR  
ncp leg letter.pdf  
Attachments:  
Moved: Council President Gleason, Seconded: Commissioner Morton  
On the question: none  
Response: Mayor Patterson-Howard - This partnership is to invest in our parks.  
approved  
Mayor Patterson-Howard, Comptroller Morton, and President Gleason  
Aye:  
None  
None  
Nay:  
Absent:  
TMP -711  
Code:  
LPW  
City Council HVAC Replacement-Declared Emergency.pdf  
Attachments:  
Moved: Council President Gleason, Seconded: Commissioner Morton  
On the question: none  
Response: Council President Gleason-Thank you to everyone involved in making  
Councilmember Browne's idea to move the meeting to the Memorial Room happen.  
approved  
Aye:  
Mayor Patterson-Howard, Comptroller Morton, and President Gleason  
None  
None  
Nay:  
Absent:  
8.  
TMP -714  
Code:  
LPW  
Arcadis - Amendment #3.pdf  
Attachments:  
Moved: Council President Gleason, Seconded: Commissioner Morton  
On the question: Mayor Patterson-Howard- Is this going out for bid?  
Response: Commissioner Bush-We are currently working with a company to help conduct the  
bid for engineering services for the sewer rehabilitation system project.  
Mayor Patterson-Howard-To build a workforce in Mount Vernon and to continue to do  
maintenenance on our sewer systems, the company awarded the project needs to have staff and  
training for Mount Vernon residents. Every $1 million creates sixteen livable wage jobs.  
approved  
Mayor Patterson-Howard, Comptroller Morton, and President Gleason  
Aye:  
None  
None  
Nay:  
Absent:  
9.  
TMP -719  
Code:  
LPW  
Transfer of Funds for S,. Fulton Bridge BIN 2225220.pdf  
Attachments:  
Moved: Council President Gleason, Seconded: Commissioner Morton  
On the question: Mayor Patterson-Howard -Is this part of the fifty?  
Response: Deputy Comptroller Hamilton- Yes, this is to transfer the fifty.  
approved  
Mayor Patterson-Howard, Comptroller Morton, and President Gleason  
Aye:  
None  
None  
Nay:  
Absent:  
10.  
TMP -710  
Code:  
LPW  
Various Public Works Construction Equipment Rentals.pdf  
Attachments:  
Moved: Council President Gleason, Seconded: Commissioner Morton  
On the question: Council President Gleason-Equipment rentals and something else?  
Response: Commissioner Bush-it should be equipment rentals and construction equipment  
included together.  
approved  
Mayor Patterson-Howard, Comptroller Morton, and President Gleason  
Aye:  
None  
None  
Nay:  
Absent:  
11.  
TMP -733  
Code:  
LPW  
NYCOM Fall Training.pdf  
Attachments:  
Moved: Council President Gleason, Seconded: Commissioner Morton  
On the question: Commissioner Morton-what is the focus of this training?  
Response: Council President Gleason-I made a recommendation and send an email because it  
would benefit the Comptroller's office.  
Commissioner Morton-I received the email, this conference is more for mayors and finance.  
Will abstain because I do not have all the details.  
approved  
Mayor Patterson-Howard, and President Gleason  
Aye:  
None  
Nay:  
None  
Absent:  
Abstain:  
Comptroller Morton  
SETTLEMENTS  
Motion to take items 14 - 18 as a block vote.  
Moved: Council President Gleason, Seconded: Commissioner Morton  
take items as block vote  
Mayor Patterson-Howard, Comptroller Morton, and President Gleason  
Aye:  
None  
None  
Nay:  
Absent:  
TMP -741  
Attachments:  
14.  
Resolution settling the claim - Griffith Scott ($100.00).pdf  
Settlement of Claim - Griffith Scott ($100.00).pdf  
Moved: Council President Gleason, Seconded: Commissioner Morton  
On the question: none  
Response: none  
approved  
15.  
16.  
TMP -737  
Settlement of Claim - Elvin Jones ($200.00).pdf  
Resolution - Settling the claim of Elvin Jones ($200.00).pdf  
Attachments:  
approved  
TMP -743  
Settlement of claim - Wakefield Paint Fair Inc. ($940.03).pdf  
Resolution - settling the claim of Wakefield Paint Fair Inc.  
($940.03).pdf  
Attachments:  
approved  
17.  
18.  
TMP -736  
Resolution - Settling the claim of Derrick Hunt ($1,000.00).pdf  
Settlement of Claim - Derrick Hunt ($1000.00).pdf  
Attachments:  
approved  
TMP -742  
Settlement of claim - Jaramillo Angie ($2,926.00).pdf  
Attachments:  
Resolution settling the claim of claim - Jaramillo Angie ($2926.00).pdf  
Moved: Council President Gleason, Seconded: Commissioner Morton  
On the question: none  
Response: none  
approved the Consent Agenda  
Mayor Patterson-Howard, Comptroller Morton, and President Gleason  
Aye:  
None  
None  
Nay:  
Absent:  
SALARY RESOLUTIONS  
Motion to take items 19 & 20 as a block vote.  
Moved: Council President Gleason, Seconded: Commissioner Morton  
take items as block vote  
Mayor Patterson-Howard, Comptroller Morton, and President Gleason  
Aye:  
None  
None  
Nay:  
Absent:  
TMP -745  
19.  
20.  
Salary Resolution - Building Clerk (Department of Buildings).pdf  
Attachments:  
adopted  
TMP -747  
Salary Resolution - All Positions (Department of Finance Account  
Clerk I).pdf  
Attachments:  
adopted  
Moved: Council President Gleason, Seconded: Commissioner Morton  
On the question: none  
Response: none  
approved the Consent Agenda  
Mayor Patterson-Howard, Comptroller Morton, and President Gleason  
Aye:  
None  
None  
Nay:  
Absent:  
ACCEPTING A PROPOSAL  
21.  
TMP -746  
Request to Accept Proposal of Gallagher Basset as the Third Party  
Administrator for the City's Legal Claims.pdf  
Attachments:  
Resolution - Accepting the Proposal of Gallagher Bassett_.pdf  
Moved: Council President Gleason, Seconded: Commissioner Morton  
On the question: Council President Gleason-(question directed to corporation council) What is  
the process  
Response: Mayor Patterson-Howard-The RFP goes out, then we can enter into the contract,t hen  
it goes back to the city council for approval.  
Commissioner Morton-then it goes back to BOE, because of the way the referral letter and  
legislation is written.  
Council President Gleason-The prior contract expires on the 31st, our next meeting is in August.  
Mayor Patterson-Howard-A special meeting might be required.  
approved  
Agenda was concluded at 5:18 PM  
Chairwoman Patterson-Howard asked if there was new business:  
Mayor Patterson-Howard-Work is progressing on the Fulton and 3rd Ave bridge.  
Motion to adjourn.  
Moved: Council President Gleason, Seconded: Mayor Patterson-Howard  
On the question: none  
Response: none  
approved  
Mayor Patterson-Howard, Comptroller Morton, and President Gleason  
Aye:  
None  
None  
Nay:  
Absent:  
There being no other further business, the meeting was adjourned at 5:52 PM.  
Nicole Bonilla, MBA  
Deputy City Clerk