City Council:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A ONE (1) YEAR SUPPORT
CONTRACT WITH AZTEC TECH FOR SUPPORT
OF THE CITY'S EXISTING HP PRINTER FLEET
Whereas, in correspondence dated January 20, 2026, the Commissioner of the Department of Management Services formally requested authorization for the Mayor, or his designee, to enter into a one (1) year support contract with Aztec Tech for the support and maintenance of the City's existing HP printer fleet; and
Whereas, the City of Mount Vernon relies upon a fleet of Hewlett-Packard (HP) printers for the daily operations of multiple City departments; and
Whereas, Hewlett-Packard unexpectedly terminated the City's existing printer support contract on October 5, 2025, leaving the City without manufacturer support for its HP printer fleet; and
Whereas, the termination of said contract was unforeseen and has created an urgent need to secure immediate support services to ensure continuity of City operations; and
Whereas, the Department of Management Services has contacted multiple vendors in an effort to obtain a replacement support agreement but has been unable to secure an agreeable or timely solution; and
Whereas, Aztec Tech currently provides support services for the City's copier fleet and has agreed to provide support services for the City's existing HP printers on an emergency basis; and
Whereas, the proposed support contract with Aztec Tech shall be for a term of one (1) year and shall include supplies and service for each device on a per-page basis; and
Whereas, the City intends to continue evaluating alternative vendors and support contracts for potential execution in 2027; and
Whereas, the cost associated with the proposed support contract shall be charged to Budget Code A1680.407 - Leasing and Printing, and sufficient funds are available therein; and
Whereas, it is in the best interests of the City of Mount Vernon to authorize the ...
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