Board of Estimate and Contract:
RESOLVED, that an ordinance adopted by the City Council on December 13, 2023, and signed by the Mayor on December 14, 2023, authorizing the Mayor to enter into a contract with ICC-CDS, LLC - ($15,000.00 will be drawn from Budget Code A8020.405), be and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A CONTRACT WITH ICC-CDS, LLC
Whereas, by letter dated December 7, 2023, City Council President has requested legislation authorizing the Mayor to enter into a contract with ICC-CDS, LLC for the indexing of Birth, Death, and Marriage Records of the City Clerk's Office and City Registrar's Office into Laserfiche. This is the secondary step in digitizing the City's vital records. The following deliverables, amongst others, are included in the project pricing:
* Document conversion services associated with the project will be performed by eBizDocs;
* Upon completion of the scanning portion of the project by eBizDocs, eBizDocs will upload the image files to ICC-CDS, LLC;
* Once received from eBizDocs, ICC-CDC, LLC will process the images into Laserfiche Viewer format and upload them onto Laserfiche system, if owned.
Clerk Records
Est. of Images
Est. of Documents
Unit Price
Extended Price
Document Keying / Indexing on selected documents for population of template fields, creation of document naming, and folder structure.
-
$
Data Processing / Upload services on all records into Laserfiche, including applying templates and indexing to images, file naming, and folder structure creation.
158,176
$14,400.00
Delivery Fee per delivery for processing, copying, and uploading of backfile documents.
|1010|$300.00
$600.00
Project Management and other related services including job setup, creation of file structures and database (as applicable), and Laserfiche viewer containing images and data on removable media.
Included in per- image price
Total Indexing, Processing /...
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