Board of Estimate & Contract:
RESOLVED, that a resolution adopted by the City Council on December 23, 2024, and signed by the Mayor on December 24, 2024, authorizing the Comptroller to Enter into an Agreement with PrimeForce for Archiving of UKG Workforce Time and Attendance Data - ($8,000 will be charged to A1315.503 (Kronos Application Fees); be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE
COMPTROLLER TO ENTER INTO AN
AGREEMENT WITH PRIMEFORCE FOR
ARCHIVING UKG WORKFORCE TIME
AND ATTENDANCE DATA
Whereas, by letter dated December 4, 2024, the Comptroller has requested legislation authorizing him to enter into an agreement with PrimeForce for the archiving of UKG Workforce Time and Attendance data for $8,000; and
Whereas, the Finance Office of the City of Mount Vernon successfully upgraded its UKG Workforce (Kronos) system to the enhanced UKG Ready software at the end of the second quarter of 2024, providing improved employee time tracking, management, and accrual reporting capabilities; and
Whereas, following the successful migration to UKG Ready, the City must ensure the integrity and accessibility of historical UKG Workforce Time and Attendance data through a secure archiving solution; and
Whereas, the proprietary nature of the Kronos system necessitates a vendor with proven expertise in archiving such data to mitigate risks of data loss, as occurred with City data from 1990 to 2004 due to inadequate archiving; and
Whereas, based on the recommendation of UKG, the vendor PrimeForce has been identified as the most suitable provider, offering a comprehensive solution that includes secure data extraction, system integration, and compliance with applicable retention policies; and
Whereas, the total cost of the archiving services to be provided by PrimeForce is $8,000, to be funded through Budget Line A1315.503 (Kronos Application Fees), with fifty percent (50%) payable upon execution of the pr...
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