Board of Estimate & Contract:
RESOLVED, that an ordinance adopted by the City Council on November 13, 2024, and signed by the Mayor on November 14, 2024, authorizing the Award of Contract for RFP #02-2023 Cloud-Based Hosted VoIP Phone System to Spectrum and Authorizing the Mayor to Enter into an Agreement with Spectrum - (Funding for this project will be allocated as follows:
* ARPA Budget Code 168.203.C927: Covers initial project costs, including one-time hardware purchase and headset costs.
* Telecommunications Budget Line 1912.441: Provides funding for recurring monthly costs associated with the VoIP system.
be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE AWARD
OF CONTRACT FOR RFP #02-2023 CLOUD-BASED
HOSTED VOIP PHONE SYSTEM TO SPECTRUM
AND AUTHORIZING THE MAYOR TO ENTER INTO
AN AGREEMENT WITH SPECTRUM
Whereas, by letter dated October 28, 2024, the Commissioner of the Department of Management Services has requested legislation authorizing the award of the contract for RFP #02-2023, Cloud-Based Hosted VoIP Phone System, to Spectrum and authorizing the Mayor to enter into an agreement with Spectrum for this project; and
Whereas, the City of Mount Vernon, through its Department of Management Services, issued RFP #02-2023 for a cloud-based hosted VoIP phone system to improve communication across city departments and satellite offices; and
Whereas, the RFP sought a reliable, scalable, and feature-rich solution that would accommodate approximately 250 phones and 350 lines, enhancing productivity and communication for city operations; and
Whereas, the RFP was published on June 30, 2023, and a proposal evaluation committee comprised of members from Management Services, DPW, the Assessors office, Finance, and other city departments reviewed all submissions based on criteria including cost-effectiveness, technical capability, vendor reputation, and scalability; and
Whereas, after thorough evaluat...
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