City Council:
AN ORDINANCE AUTHORIZING THE COMPTROLLER
TO ENTER INTO AN AGREEMENT WITH UKG
WORKFORCE FOR THE PURCHASE OF REPLACEMENT
ELECTRONIC TIMEKEEPING EQUIPMENT AND
RELATED SUPPORT AND MAINTENANCE SERVICES
AT A TOTAL COST OF $64,815.00
Whereas, by correspondence dated October 8, 2026, the Comptroller has respectfully requested authorization from the Honorable City Council to enter into an agreement with UKG Workforce, formerly known as Kronos, for the purchase of replacement electronic timekeeping equipment and related support and maintenance services at a total cost of $64,815.00; and
Whereas, the City’s existing UKG electronic timekeeping equipment has reached the end of its useful life and requires replacement to ensure the continued reliability and functionality of the City's electronic timekeeping system; and
Whereas, the continued operation of the City’s electronic timekeeping system is necessary to support accurate employee timekeeping and maintain compliance with the recommendations of the New York State Comptroller regarding the use of electronic timekeeping systems; and
Whereas, the proposed agreement for replacement equipment and related support and maintenance services is intended to provide the City with a more reliable and cost-effective support structure, including more predictable maintenance costs, compared with the City's current arrangement, under which individual service calls are billed separately; and
Whereas, UKG Workforce is the City’s designated electronic timekeeping system provider, and the equipment and related services are available through New York State Contract No. PM68156; and
Whereas, the total cost of the proposed agreement is $64,815.00, payable in 2027 and chargeable to Account A1315.503, Kronos Application Fees; and
Whereas, the Office of the Comptroller recommends approving the proposed agreement to ensure uninterrupted operation of the City's electronic timekeeping system while establishing a more predictable and economical approach to equipment support and maintenance.
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Mount Vernon, New York, as follows:
Section 1. Authorization to Enter into Agreement. The City Comptroller is hereby authorized to enter into an agreement with UKG Workforce, formerly known as Kronos, for the purchase of replacement electronic timekeeping equipment and related support and maintenance services for the City of Mount Vernon, New York, at a total cost not to exceed Sixty-Four Thousand Eight Hundred Fifteen Dollars ($64,815.00), pursuant to New York State Contract No. PM68156.
Section 2. Purpose and Scope. This agreement replaces the City's existing electronic timekeeping equipment, which has reached the end of its useful life, and provides associated support and maintenance services to maintain the City's electronic timekeeping operations, improve system reliability, and provide a more predictable cost structure for ongoing support.
Section 3. Funding and Account Designation. The total cost of $64,815.00 shall be due in 2027 and charged to Account A1315.503, Kronos Application Fees, subject to the availability of duly appropriated funds and applicable municipal fiscal requirements.
Section 4. Execution of Agreement and Related Documents. The City Comptroller is hereby authorized to execute the agreement and any related documents necessary to effectuate the purposes of this Ordinance, subject to review and approval as to form by the Corporation Counsel, where required.
Section 5. Severability. If any clause, sentence, paragraph, section, or part of this Ordinance shall be adjudged by any court of competent jurisdiction to be invalid, such judgment shall not affect, impair, or invalidate the remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph, section, or part directly involved in the controversy in which such judgment shall have been rendered.
Section 6. Effective Date. This Ordinance shall take effect immediately upon adoption by the City Council and subsequent approval by the Board of Estimate and Contract.