Board of Estimate & Contract:
RESOLVED, that an ordinance adopted by the City Council on April 9, 2025, and signed by the Mayor on April 10, 2025, authorizing the Extension of the Contract with the National Civic League (NCL) for Professional Services to Assist the 2024 Mount Vernon Charter Review Commission - (Compensation:
1. The total cost for the extended services shall not exceed $29,000.00.
2. NCL shall submit invoices according to the following schedule:
o $8,000.00 upon contract execution;
o $7,000.00 on June 1, 2025;
o $7,000.00 on September 1, 2025;
o $7,000.00 upon completion of all assistance, on December 1, 2025
3. All invoices shall be paid within forty-five (45) days of receipt
; be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE
EXTENSION OF THE CONTRACT WITH THE
NATIONAL CIVIC LEAGUE (NCL) FOR
PROFESSIONAL SERVICES TO ASSIST THE
2024 MOUNT VERNON CHARTER REVIEW
COMMISSION
Whereas, in a letter dated March 18, 2025, the Chair of the 2024 Mount Vernon Charter Review Commission requested legislation authorizing the Mayor to extend the contractual agreement with the National Civic League (“NCL”) to assist the 2024 Mount Vernon Charter Review Commission in its ongoing charter revision process; and
Whereas, the 2024 Mount Vernon Charter Review Commission (the “2024 Commission”) has been established to review and recommend revisions to the City Charter; and
Whereas, public education and engagement are critical components of the charter revision process, as recognized in New York State’s guide, “Revising City Charters in New York State,” and
Whereas, the National Civic League, with its longstanding reputation for excellence in civic engagement and expertise in municipal charter revisions, has been assisting the 2024 Commission in its efforts; and
Whereas, the 2024 Commission has faced challenges, including member changes and time constraints, necessitating the continued engagement of NCL to ensure the successful completion of its mission; and
Whereas, NCL has submitted a scope of work, including technical assistance, research, public engagement, and facilitation services, as outlined in Exhibits A and B;
Whereas, funds for this professional service are available in Budget Code A1010.405; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Authorization. The Mayor is hereby authorized to extend the contractual agreement with the National Civic League to provide continued professional services to the 2024 Mount Vernon Charter Review Commission in accordance with the terms outlined in Exhibits A and B.
Section 2. Scope of Services. The services to be rendered by NCL shall include, but not be limited to:
1. Conducting community surveys and public engagement initiatives;
2. Providing research and guidance on charter issues;
3. Designing and facilitating community forums;
4. Preparing final analyses and reports summarizing input and recommendations.
Section 3 Compensation:
1. The total cost for the extended services shall not exceed $29,000.00.
2. NCL shall submit invoices according to the following schedule:
o $8,000.00 upon contract execution;
o $7,000.00 on June 1, 2025;
o $7,000.00 on September 1, 2025;
o $7,000.00 upon completion of all assistance, on December 1, 2025.
3. All invoices shall be paid within forty-five (45) days of receipt.
Section 4. Expenses. NCL shall be responsible for all costs and expenses, including travel, lodging, and meals, incurred in connection with the performance of services. Any additional expenses beyond the approved budget must receive prior written approval from the City.
Section 5. Term. The contract extension shall be effective upon execution and remain in force until September 1, 2025, with the option for renewal upon mutual agreement.
Section 6. Effective Date. This ordinance shall take effect immediately upon its adoption by the Board of Estimate & Contract.