Board of Estimate & Contract:
RESOLVED, that a resolution adopted by the City Council on November 12, 2025, and signed by the Mayor on November 13, 2025, authorizing the Mayor to Execute the New York State Department of State Grant Contract #T1003494 for the Reimbursable Purchase of a Replacement UPS Backup Battery for the Mount Vernon Police Department - (pursuant to the grant terms, the City is eligible to receive an advance payment of twenty-five percent (25%) of the total award amount, or Six Thousand Two Hundred Fifty Dollars ($6,250.00); funding shall be provided on a reimbursable basis from the NYS Department of State under Grant #T1003494, with revenue to be recorded under Account Code A3389.3 and expenditures under Account Code A1680.203); be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE MAYOR TO
EXECUTE THE NEW YORK STATE DEPARTMENT
OF STATE GRANT CONTRACT #T1003494 FOR THE
REIMBURSABLE PURCHASE OF A REPLACEMENT
UPS BACKUP BATTERY FOR THE MOUNT
VERNON POLICE DEPARTMENT
Whereas, in correspondence dated September 16, 2025, the Commissioner of the Department of Management Services formally requested authorization to execute the New York State Department of State Grant Contract #T1003494 and any and all related documents necessary to fulfill the City’s obligations under said agreement; and
Whereas, the City of Mount Vernon (the “City”) has been awarded a Legislative Initiative Form (LIF) grant by the New York State Department of State (“NYS DOS”), under Contract #T1003494, as sponsored by Assemblyman J. Gary Pretlow; and
Whereas, this reimbursable grant provides funding to support the purchase of a replacement Uninterruptible Power Supply (UPS) backup battery for the Mount Vernon Police Department to ensure operational continuity and emergency power reliability; and
Whereas, the Department of Management Services has prepared the required documentation, including technical specifications and competitive price quotes, to support the acquisition of one (1) replacement UPS unit at a cost not to exceed Twenty-Five Thousand Dollars ($25,000.00); and
Whereas, pursuant to the grant terms, the City is eligible to receive an advance payment of twenty-five percent (25%) of the total award amount, or Six Thousand Two Hundred Fifty Dollars ($6,250.00); and
Whereas, the Department of Finance has assigned the following account codes for proper accounting of this grant:
Revenue Account Code: - A3389.3
Expenditure Account Code: - A1680.203; and
Whereas, there are no matching funds or MWBE participation requirements associated with this grant, and the contract performance period extends through March 31, 2026; and
Whereas, it is in the best interest of the City of Mount Vernon to accept and execute this reimbursable grant contract to enhance the City’s technology infrastructure and public safety operations;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MOUNT VERNON, NEW YORK, AS FOLLOWS:
Section 1. Authorization. The Mayor, Shawyn Patterson-Howard, is hereby authorized to execute the New York State Department of State Grant Contract #T1003494 and any and all related documents necessary to fulfill the City’s obligations under said agreement.
Section 2. Purpose. The purpose of this ordinance is to authorize acceptance and execution of a reimbursable grant to fund the purchase of a replacement UPS backup battery for the Mount Vernon Police Department.
Section 3. Fiscal Provisions. Funding shall be provided on a reimbursable basis from the NYS Department of State under Grant #T1003494, with revenue to be recorded under Account Code A3389.3 and expenditures under Account Code A1680.203.
Section 4. Term. The contract performance period shall extend through March 31, 2026, as specified in the grant agreement.
Section 5. No Matching Funds. There shall be no requirement for City matching funds, and no MWBE participation obligations apply to this grant.
Section 6. Effective Date. This Ordinance shall take effect immediately upon its adoption by the City Council and subsequent approval by the Board of Estimate & Contract