Board of Estimate & Contract:
RESOLVED, that a resolution adopted by the City Council on September 24, 2025, and signed by the Mayor on September 25, 2025, authorizing a Two-Year Agreement with County Excavating, LLC for Various Public Works / Construction Equipment Rentals, with a One-Year Renewal Option - (encumbrances and payments under this agreement shall be made from approved Operating and/or Capital fund lines, not to exceed budgeted appropriations for each fiscal year, as determined by the Comptroller); be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING A TWO-YEAR
AGREEMENT WITH COUNTY EXCAVATING, LLC
FOR VARIOUS PUBLIC WORKS / CONSTRUCTION
EQUIPMENT RENTALS, WITH A ONE-YEAR
RENEWAL OPTION
Whereas, in correspondence dated September 15, 2025, the Commissioner of the Department of Public Works formally requested authorization for the Mayor to execute a contract with County Excavating, LLC for “Various Public Works / Construction Equipment Rentals,” designating County Excavating, LLC as the lowest responsive and responsible bidder in accordance with the evaluated bid matrix attached hereto and incorporated by reference; and
Whereas, the Department of Public Works (“DPW”) publicly advertised and received sealed bids for “Various Public Works / Construction Equipment Rentals,” with a competitive bid opening held on August 19, 2025; and
Whereas, three firms-Zonzini Pipeline Inc., Fred A. Cook, Jr., Inc., and County Excavating, LLC-submitted complete bid packages, which were evaluated for responsiveness, responsibility, and cost-effectiveness in accordance with procurement requirements; and
Whereas, the bid evaluation determined that County Excavating, LLC submitted the lowest responsive and responsible bid, offering the most cost-effective pricing profile to meet the City’s operational needs for construction equipment rentals; and
Whereas, it is in the best interest of the City of Mount Vernon to authorize a two (2) year agreement, with an additional one (1) year renewal option exercisable at the City’s sole discretion, to ensure timely access to essential construction equipment at competitive rates; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. - Authorization of Contract Award. The City Council hereby awards the contract for “Various Public Works / Construction Equipment Rentals” to County Excavating, LLC, as the lowest responsive and responsible bidder, consistent with the evaluated bid matrix attached hereto and made a part of this ordinance.
Section 2. - Term and Renewal. The Mayor is authorized to execute a two (2) year agreement with County Excavating, LLC, with one (1) additional one-year renewal option, exercisable at the City’s sole discretion under the same terms and conditions, subject to the approval of the Corporation Counsel as to form.
Section 3. Funding and Payments. Encumbrances and payments under this agreement shall be made from approved Operating and/or Capital fund lines, not to exceed budgeted appropriations for each fiscal year, as determined by the Comptroller.
Section 4. Non-Exclusivity. This award is non-exclusive, and the City retains the right to utilize other contracts, intermunicipal agreements, or emergency procurements when determined to be in the City’s best interest.
Section 5. Effective Date. This ordinance shall take effect immediately upon adoption by the City Council and subsequent approval by the Board of Estimate & Contract.