Board of Estimate & Contract:
RESOLVED, that an ordinance adopted by the City Council on December 23, 2024, and signed by the Mayor on December 24, 2024, authorizing the Purchase of a Plotter from MRA International and Authorizing Payment for Said Purchase from the Department of Planning and Community Development Budget Line A8020.405 - ($30,000.00 for purchasing the plotter and associated supplies shall be funded by the Department of Planning and Community Development’s Contracted Outside Services budget line A8020.405); be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE PURCHASE
OF A PLOTTER FROM MRA INTERNATIONAL AND
AUTHORIZING PAYMENT FOR SAID PURCHASE
FROM THE DEPARTMENT OF PLANNING AND
COMMUNITY DEVELOPMENT BUDGET LINE A8020.405
Whereas, by letter dated December 18, 2024, the Commissioner of the Department of Planning & Community Development has requested legislation authorizing the purchase of one (1) plotter from MRA International for the amount of $23,036.35 and to purchase supplies (paper and toner) for the amount of $6,963.65, for a total expenditure of $30,000.00; and
Whereas, the Department of Planning and Community Development of the City of Mount Vernon has identified an urgent need for a plotter to support its planning and development activities, including the production of high-quality maps, plans, and design documents; and
Whereas, the Department solicited three (3) quotes from qualified vendors to ensure competitive pricing, and after a thorough evaluation of each proposal, determined that MRA International provided the most comprehensive and cost-effective offer, as it included a maintenance package that was not offered by other vendors; and
Whereas, MRA International submitted a proposal for a plotter at a total cost of $23,036.35 for the plotter and $6,963,65 for the associated supplies (paper and toner), for a total purchase cost of $30,000.00; and
Whereas, the City of Mount Vernon intends to use funds from the Department of Planning and Community Development’s Contracted Outside Services budget line A8020.405 to cover the cost of this purchase; and
Whereas, it is in the best interest of the City of Mount Vernon to authorize the purchase of the plotter and associated supplies to ensure the Department of Planning and Community Development has the necessary tools to efficiently carry out its essential functions; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Purpose. The purpose of this Ordinance is to authorize the purchase of a plotter and associated supplies from MRA International to support the operational needs of the Department of Planning and Community Development and to authorize payment for the purchase from budget a.
Section 2. Authorization to Purchase. The Department of Planning and Community Development is hereby authorized to purchase one (1) plotter from MRA International for $23,036.35 and to purchase supplies (paper and toner) for the amount of $6,963.65, for a total expenditure of $30,000.00.
Section 3. Funding Source. The total cost of $30,000.00 for purchasing the plotter and associated supplies shall be funded by the Department of Planning and Community Development’s Contracted Outside Services budget line A8020.405.
Section 4. Procurement Compliance. The City Council acknowledges that the Department of Planning and Community Development obtained three (3) quotes for this purchase, and after review, it was determined that MRA International provided the most beneficial proposal, as it included a maintenance package not offered by the other vendors.
Section 5. Severability. If any provision of this Ordinance or its application is held invalid or unenforceable, such invalidity or unenforceability shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid provision or application, and to this end, the provisions of this Ordinance are declared to be severable.
Section 6. Effective Date. This Ordinance shall take effect immediately upon its adoption and approval by the Board of Estimate & Contract.