Board of Estimate & Contract:
RESOLVED, that an ordinance adopted by the City Council on September 11, 2024, and signed by the Mayor on September 12, 2024, authorizing the Mayor to Enter Into a contract with Environetics Group Architects, PC for Condition Assessment Reports on Municipal Buildings - ($256,000.00 funding for this project is available through Budget Line H1620.203.C930 - (ARPA) - City Owned Property Capital Projects Covid & Operational Compliance), be and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A CONTRACT WITH
ENVIRONETICS GROUP ARCHITECTS, PC
FOR CONDITION ASSESSMENT REPORTS
ON MUNICIPAL BUILDINGS
Whereas, by letter dated September 9, 2024, the Commissioner of the Department of Public Works has requested legislation to enter into a contract with Environetics Group Architects, PC for the purpose of updating Existing Condition Assessment Report(s) and conducting New Condition Assessment Report(s) for the City’s municipal buildings; and
Whereas, the City of Mount Vernon owns and operates a diverse portfolio of municipal buildings, many of which are aging and have not been evaluated in several years; and
Whereas, recent critical emergency events and observations have raised significant concerns regarding the current condition of these facilities, with potential risks to public safety, building integrity, and operational functionality; and
Whereas, the City has determined the urgent need to update the Existing Condition Assessment Report(s) and to perform New Condition Assessment Report(s) on all municipal buildings owned by the City of Mount Vernon to address any deficiencies that may pose a threat to the community; and
Whereas, the City of Mount Vernon seeks to retain the services of Environetics Group Architects, PC, a firm with expertise in municipal building assessments, to provide comprehensive reviews of each building’s infrastructure, including but not limited to building envelope, HVAC systems, electrical, mechanical, plumbing, fire protection systems, ADA compliance, and potential environmental issues; and
Whereas, the associated cost for the services of Environetics Group Architects, PC is $256,000.00, which will be funded via H1620.203.C930 - (ARPA) - City Owned Property Capital Projects Covid & Operational Compliance; and
Whereas, this procurement is in accordance with the City of Mount Vernon Procurement Policy, Section 6.A regarding professional services requiring special or technical skill, training, or expertise. The individual or company must be chosen based upon accountability, reliability, responsibility, skill, education and training, judgment, integrity and moral worth. These qualifications are not necessarily found in the individual or company that offers the lowest price, and the nature of these services are such that they do not readily lend themselves to competitive procurement procedures; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain, and enact:
Section 1. Authorization to Enter Contract. The Mayor of the City of Mount Vernon is hereby authorized to enter into a contract with Environetics Group Architects, PC for the purpose of updating Existing Condition Assessment Report(s) and conducting New Condition Assessment Report(s) for the City’s municipal buildings. This ordinance facilitates the City’s engagement with Environetics Group Architects, PC, ensuring the timely assessment of municipal buildings and the identification of necessary repairs to safeguard the community and city assets.
Section 2. Scope of Work. The services to be provided by Environetics Group Architects, PC shall include, but are not limited to, comprehensive evaluations of the following facilities:
Updated Reports:
• Armory
• Fire Station #3 (3rd Street)
• Fire Station #4 (Oak Street)
• Public Works Facility (DPW)
• Doles Center
New Facility Reports:
• City Hall
• Police/Court Building (only Roof report previously completed)
• Fire Station #1 (Lincoln Avenue)
• Fire Station #2 (Fulton Avenue) (only Roof report previously completed)
• MVPD ESU Building
• Stevens House
The evaluations shall include detailed observations of the building systems and provide recommendations, cost estimates, and a prioritized level of urgency for required repairs or improvements.
Section 3. Timeline. The anticipated timeline for the completion of the assessment reports and subsequent actions is as follows:
• Completion of updating full condition assessment reports and adding additional facilities (90 Days - 12/31/2024)
• Review reports and identify which priority projects shall be completed (30 Days - 1/31/2025)
• Prepare RFPs and complete advertisements for projects (45 Days - 3/15/2025)
• Award contracts and commence construction (15 Days - 4/1/2025)
• Select engineering/architecture firms from the established qualified list as Project Managers to oversee construction.
• All construction should tentatively commence on April 1, 2025.
Section 4. Funding. The total cost for the contract with Environetics Group Architects, PC is $256,000.00. Funding for this project is available through budget line H1620.203.C930 - (ARPA) - City Owned Property Capital Projects Covid & Operational Compliance.
Section 5. Effective Date. This ordinance shall take effect upon its approval by the Board of Estimate & Contract.