Board of Estimate and Contract:
RESOLVED, that a resolution adopted by the City Council on October 8, 2025, and signed by the Mayor on October 9, 2025, authorizing the Mayor to enter into an Emergency Contract for the Removal Dead Oak Trees Along MacQuesten Parkway in the City of Mount Vernon - (the emergency contract is hereby awarded to D&D Tree Service in the amount of $56,800.00, as the lowest and most responsible proposal received - this emergency work shall be charged to Account A8569.439 (Shade Trees & Planting)); be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO AN EMERGENCY CONTRACT
FOR THE REMOVAL OF DEAD OAK TREES
ALONG MACQUESTEN PARKWAY
IN THE CITY OF MOUNT VERNON
Whereas, in correspondence dated September 23, 2025, the Commissioner of the Department of Public Works formally requested authorization for the Mayor to enter into an emergency contract with D&D Tree Service for the removal of ten (10) dead or hazardous oak trees located along MacQuesten Parkway; and
Whereas, the City Council of the City of Mount Vernon recognizes the urgent need to protect public safety and property by addressing hazardous conditions caused by several large, dead oak trees located along MacQuesten Parkway; and
Whereas, these oak trees, estimated at over one hundred (100) years in age, have died and/or become hollow inside, with roots destabilized due to deteriorated soil conditions along the sloped incline, thereby posing imminent risk of falling; and
Whereas, a recent incident occurred in which one of these trees fell, causing property damage to a nearby vehicle, further underscoring the present danger; and
Whereas, MacQuesten Parkway is a heavily traveled vehicular corridor, and the continued presence of these hazardous trees creates an immediate threat to motorists, pedestrians, adjacent properties, and public infrastructure; and
Whereas, the situation qualifies as an “emergency” as defined under Section 6(B) of the City’s Procurement Policy, permitting emergency purchases without delay where public safety, health, welfare, or property is at imminent risk; and
Whereas, the Department of Public Works has solicited quotes from three qualified tree service contractors, with the lowest responsible proposal submitted by D&D Tree Service in the amount of Fifty-Six Thousand Eight Hundred Dollars ($56,800.00) for the complete removal of ten (10) dead or hazardous trees, including stump grinding, debris removal, and site restoration; and
Whereas, funding for this emergency project has been identified under Account A8569.439 (Shade Trees & Planting); Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Authorization of Emergency Work. The City Council hereby authorizes the Mayor to enter into an emergency contract with D&D Tree Service for the removal of ten (10) dead or hazardous oak trees located along MacQuesten Parkway.
Section 2. Scope of Work. The scope of services shall include:
1. Rigging, sectional takedown, and removal of all identified hazardous trees, including trunks, branches, and canopy.
2. Mechanical grinding of stumps below grade to permit backfill and restoration.
3. Chipping and removal of all debris, including wood chips and grindings, from the worksite.
4. Backfilling and leveling of all stump cavities with clean soil to restore the site to finished grade.
Section 3. Contract Award. The emergency contract is hereby awarded to D&D Tree Service in the amount of $56,800.00, as the lowest and most responsible proposal received.
Section 4. Funding. The total cost of this emergency work shall be charged to Account A8569.439 (Shade Trees & Planting).
Section 5. Effective Date. This ordinance shall take effect immediately upon adoption by the City Council and subsequent approval by the Board of Estimate & Contract.