Board of Estimate & Contract:
RESOLVED, that an ordinance adopted by the City Council on October 10, 2024, and signed by the Mayor on October 11, 2024, authorizing the Acquisition and Financing of New Vehicles for the Department of Public Works Fleet Through a Lease Agreement with Leasing Servicing Center, Inc. dba NCL Government Capital - (the estimated cost of the acquisition is $4,975,598.76, with a $100,598.76 down payment and the remainder of $4,875,000 financed over seven (7) years, with available funding through the American Rescue Plan Act (ARPA). The financing of the new vehicles and equipment will be covered through the following sources:
• American Rescue Plan Act (ARPA) funds from budget line A8160.203ARP
• A transfer of $100,598.76 from budget line A8170.447ARP to A8160.203ARP for the down payment.
• Annual payments starting in 2026 will be made from budget lines A1640.203 and A8160.203.
, be and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE
ACQUISITION AND FINANCING OF NEW
VEHICLES FOR THE DEPARTMENT OF
PUBLIC WORKS FLEET THROUGH A LEASE
AGREEMENT WITH LEASE SERVICING
CENTER, INC. DBA NCL GOVERNMENT CAPITAL
Whereas, by letter dated October 1, 2024, the Commissioner of the Department of Public Works (“DPW”) has requested legislation authorizing the Mayor, on behalf of the City of Mount Vernon, to enter into a municipal lease agreement with Lease Servicing Center, Inc. dba NCL Government Capital (“NCL”) for the acquisition of new vehicles and equipment for the Department of Public Works fleet as outlined in the attached procurement list; and
Whereas, the Department of Public Works fleet in the City of Mount Vernon is in a state of significant disrepair due to decades of neglect, mismanagement, and outdated policies, severely limiting the department's ability to deliver essential services such as snow removal, sanitation, street cleaning, road maintenance, and sewer operations; and
Whereas, a comprehensive fleet assessment conducted by the City revealed that 62.8% of the current fleet is in unsatisfactory condition, with 66.1% of vehicles being over 11 years old, far exceeding industry standards for operational life; and
Whereas, the outdated state of the DPW fleet has resulted in increased repair and maintenance costs, reduced service delivery capacity, and placed a strain on City personnel, thereby hindering the City’s ability to meet the needs of its residents; and
Whereas, it is necessary for the City of Mount Vernon to replace its outdated DPW fleet and to acquire new, modern vehicles and equipment to enhance efficiency and ensure the safety of City services; and
Whereas, the City of Mount Vernon has identified Lease Servicing Center, Inc. dba NCL Government Capital ("NCL") as a reputable and experienced provider of competitive equipment financing solutions for municipalities, and NCL has been awarded a contract through Sourcewell (Contract #011620-NCL); and
Whereas, the estimated cost of the acquisition is $4,975,598.76, with a $100,598.76 down payment and the remainder of $4,875,000 financed over seven (7) years, with available funding through the American Rescue Plan Act (ARPA) and future payments to be made from designated budget lines; and
Whereas, the City of Mount Vernon will enter into a municipal lease agreement with NCL to finance the acquisition of new DPW vehicles and equipment to restore the department’s operational capacity and establish a sustainable fleet management framework; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Authorization to Enter into Lease Agreement. The Mayor, on behalf of the City of Mount Vernon, is hereby authorized to enter into a municipal lease agreement with Lease Servicing Center, Inc. dba NCL Government Capital (“NCL”) for the acquisition of new vehicles and equipment for the Department of Public Works fleet as outlined in the attached procurement list.
Section 2. Acquisition Details. The acquisition will include the purchase of the following equipment from designated dealers:
|
Dealer |
Equipment |
Number of Units |
Price Per Unit |
Total |
|
Tracey Road Equipment |
Trucks |
5 |
249,220.00 |
1,246,100.00 |
|
Long Island Sanitation |
Sweepers |
2 |
321,511.00 |
643,022.00 |
|
TLG Peterbilt |
Garbage Trucks |
4 |
268,912.00 |
1,075,648.00 |
|
Timberland |
Grapple Truck |
1 |
238,000.00 |
238,000.00 |
|
Jesco |
624 Loader |
1 |
276,299.86 |
276,299.86 |
|
Nielsen Ford |
Vans |
3 |
63,022.50 |
189,067.50 |
|
Truis Inc |
Titian Pro |
1 |
78,450.00 |
78,450.00 |
|
Super Products |
Jeper Jet 1080 |
1 |
369,126.08 |
369,126.08 |
|
Cruiser Division |
2024 Ram 5500 |
3 |
110,235.64 |
33,706.92 |
|
Westchester Tractor |
Chipper |
1 |
87,994.40 |
87,994.40 |
|
Altec |
Bucket Truck |
1 |
236,523.00 |
236,523.00 |
|
Robert Green Truck |
DPW Supervisor(s) |
4 |
41,063.50 |
164,254.00 |
|
Customer Truck- Terex |
Terex LT40 Ram |
1 |
162,407.00 |
162,407.00 |
|
Mt. Kisco Chevrolet |
5500 Mayor’s Office |
1 |
85,000.00 |
85,000.00 |
|
Mt. Kisco Chevrolet |
Comptroller's Office |
1 |
60,000.00 |
60,000.00 |
|
Mt. Kisco Chevrolet |
Assessor’s Office |
1 |
30,000.00 |
30,000.00 |
|
|
|
|
TOTAL: |
$4,975,598.76 |
Section 3. Funding. The financing of the new vehicles and equipment will be covered through the following sources:
• American Rescue Plan Act (ARPA) funds from budget line A8160.203ARP.
• A transfer of $100,598.76 from budget line A8170.447ARP to A8160.203ARP for the down payment.
• Annual payments starting in 2026 will be made from budget lines A1640.203 and A8160.203.
Section 4. Fleet Management Plan. The Department of Public Works is directed to implement comprehensive fleet management policies and procedures, including replacement schedules, to ensure future acquisitions are properly planned and executed, preventing a repeat of the current fleet's state of disrepair.
Section 5. Effective Date. This ordinance shall take effect upon its approval by the Board of Estimate & Contract.