City Council:
AN ORDINANCE AUTHORIZING THE ISSUANCE
OF A REQUEST FOR PROPOSALS (RFP) FOR AN
ENGINEERING CONDITIONS ASSESSMENT
REPORT FOR MUNICIPAL PARKING GARAGES
Whereas, in a letter dated March 12, 2025, the Commissioner of the Department of Public Works requested legislation authorizing the issuance of a Request for Proposals (RFP) for an Engineering Conditions Assessment Report for the municipal parking garages listed below. The Department of Public Works, or any other relevant city department, shall oversee the preparation, advertisement, and administration of the RFP process; and
Whereas, the municipal parking garages of the City of Mount Vernon serve a critical function by providing necessary infrastructure for city employees, residents, businesses, and visitors; and
Whereas, over time, these parking garages have been subjected to deterioration due to weather conditions, structural aging, and daily usage, potentially leading to hazardous conditions; and
Whereas, it is in the best interest of the City to conduct a professional Engineering Conditions Assessment Report to evaluate potential structural deficiencies, maintenance needs, and overall safety concerns; and
Whereas, the City seeks to initiate this process through a competitive Request for Proposals (RFP) to ensure that a qualified engineering firm with expertise in parking garage structures is selected for this assessment; and
Whereas, funding for this professional service is available under budget line A1620.431 (Maintenance of Parking Garages); and
Whereas, the assessment findings will provide the City with the necessary information to prioritize repairs, renovations, or future infrastructure investments to ensure the longevity and safety of municipal parking garages; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Authorization to Issue Request for Proposals. The City is hereby authorized and directed to issue a Request for Proposals (RFP) for an Engineering Conditions Assessment Report for the following municipal parking garages.
• Stevens Avenue Municipal Parking Garage (Lot #9)
• N. 3rd Avenue Municipal Parking Garage (Lot #8)
The Department of Public Works, or any other relevant city department, shall oversee the preparation, advertisement, and administration of the RFP process.
Section 2. Scope of Work. The RFP shall include, but not be limited to, the following key components: a) Comprehensive inspection of structural elements, including foundations, columns, beams, and decks. b) Evaluation of mechanical, electrical, and plumbing systems within parking garages. c) Assessment of life safety systems, including fire protection and emergency evacuation plans. d) Identification of potential maintenance needs and recommendations for improvements.
Section 3. Selection Criteria. The proposals shall be evaluated based on the following criteria:
a) Qualifications and experience of the firm in conducting similar assessments.
b) Proposed methodology and innovative approaches to the assessment.
c) Cost-effectiveness and feasibility of the proposal.
d) Timeliness and ability to complete the assessment within the required timeframe.
Section 4. Funding. Funds for the Engineering Conditions Assessment Report shall be allocated from budget line A1620.431 (Maintenance of Parking Garages).
Section 5. Implementation. The Mayor, or their designee, is authorized to take all necessary actions to implement this Ordinance, including the execution of any necessary agreements related to the RFP process and subsequent contract award.
Section 6. Effective Date. This Ordinance shall take effect immediately upon its approval by the City Council.