Board of Estimate & Contract:
RESOLVED, that a resolution adopted by the City Council on November 12, 2025, and signed by the Mayor on November 13, 2025, authorizing the Transfer of Funds within the Department of Planning & Community Development to allocate for Payment of the ESRI GIS Invoice - (between the following budget lines:
|
Budget Code: |
Category: |
Transfer Amount: |
|
A8020.203 |
Equipment |
$2,000 |
|
A8020.401 |
Office Expense |
$1,000 |
|
A8020.407 |
Leasing, Printing, and Copying |
$2,500 |
|
A8020.420 |
Membership & Dues |
$4,000 |
|
A8020.423 |
Conference Expense |
$7,000 |
|
A8020.447 |
Materials & Supplies |
$3,000 |
|
|
Total Transfer Amount: |
$19,500 |
; be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE TRANSFER
OF FUNDS WITHIN THE DEPARTMENT OF
PLANNING AND COMMUNITY DEVELOPMENT
BUDGET TO ALLOCATE FUNDS FOR PAYMENT
OF THE ESRI GIS INVOICE
Whereas, in correspondence dated November 5, 2025, the Commissioner of the Department of Planning & Community Development formally requested authorization for the Comptroller to transfer Nineteen Thousand Five Hundred Dollars ($19,500.00) between the following budget lines; and
Whereas, the Department of Planning and Community Development (the “Department”) utilizes the Esri Geographic Information System (GIS) platform as a vital tool to support citywide operations, including infrastructure mapping, data management, land use analysis, and service delivery for multiple departments such as Planning, Public Works, Water, and Buildings; and
Whereas, the GIS platform enables enhanced operational efficiency, transparency, and data-driven decision-making that supports the City’s mission to provide effective and coordinated municipal services; and
Whereas, the City Council and the Board of Estimate and Contract previously authorized the City to enter into a service agreement with Esri, Inc. for the implementation and maintenance of the City’s GIS platform; and
Whereas, the Department has identified unused and underutilized funds within several budget lines that may be reallocated to cover the cost of the Esri GIS annual maintenance invoice totaling Sixty Thousand Three Hundred Dollars ($60,300.00); and
Whereas, the Department respectfully requests authorization to transfer Nineteen Thousand Five Hundred Dollars ($19,500.00) from various budget lines within the Department’s existing budget to the Contracted Outside Services (A8020.405) account to supplement available funds and ensure timely payment of the Esri GIS invoice; and
Whereas, this budgetary adjustment will allow for uninterrupted GIS services critical to supporting the City’s planning, infrastructure, and operational functions;
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Mount Vernon, in the State of New York, as follows:
Section 1. Authorization to Transfer Funds. The City Council hereby authorizes the Comptroller to transfer Nineteen Thousand Five Hundred Dollars ($19,500.00) between the following budget lines:
|
Budget Code: |
Category: |
Transfer Amount: |
|
A8020.203 |
Equipment |
$2,000 |
|
A8020.401 |
Office Expense |
$1,000 |
|
A8020.407 |
Leasing, Printing and Copying |
$2,500 |
|
A8020.420 |
Membership & Dues |
$4,000 |
|
A8020.423 |
Conference Expense |
$7,000 |
|
A8020.447 |
Materials & Supplies |
$3,000 |
|
|
Total Transfer Amount: |
$19,500 |
Section 2. Transfer Destination. The total amount of $19,500.00 shall be transferred into Budget Code A8020.405 (Contracted Outside Services) within the Department of Planning and Community Development to provide sufficient funding for payment of the Esri GIS annual maintenance invoice totaling $60,300.00.
Section 3. Purpose. The purpose of this transfer is to ensure the continuity of GIS services essential for coordinating, planning, and implementing infrastructure and development projects across the City of Mount Vernon.
Section 4. Effective Date. This Ordinance shall take effect immediately upon adoption by the City Council and subsequent approval by the Board of Estimate & Contract.