Board of Estimate and Contract:
RESOLVED, that an Ordinance adopted by the City Council on June 10, 2026, and signed by the Mayor on June 11, 2026, authorizing the Mayor to Execute a Thirty-Six (36) Month Spectrum Business Service Renewal and Upgrade Agreement for Dedicated Fiber Internet, Managed Network Edge Services, Static IP Services, Wi-Fi Expansion, Scoreboard Connectivity, and DDoS Protection at Mount Vernon Memorial Field - (costs associated with the agreement authorized herein shall be paid from Telecommunications Budget Line 1912.441, subject to annual appropriations and the availability of funds); be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE MAYOR TO
EXECUTE A THIRTY-SIX (36) MONTH SPECTRUM
BUSINESS SERVICE RENEWAL AND UPGRADE
AGREEMENT FOR DEDICATED FIBER INTERNET,
MANAGED NETWORK EDGE SERVICES, STATIC IP
SERVICES, WI-FI EXPANSION, SCOREBOARD
CONNECTIVITY, AND DDoS PROTECTION AT
MOUNT VERNON MEMORIAL FIELD
Whereas, in correspondence dated June 3, 2026, the Commissioner of the Department of Management Services formally requested authorization for the Mayor to execute, on behalf of the City of Mount Vernon, a thirty-six (36) month service renewal and upgrade agreement with Spectrum Business, a service of Charter Communications Operating, LLC, for telecommunications and managed network services at Mount Vernon Memorial Field, together with such related documents as may be necessary to effectuate the purposes of this Ordinance; and
Whereas, the Department of Management Services has requested authorization for the Mayor to execute a service renewal and upgrade agreement with Spectrum Business, a service of Charter Communications Operating, LLC, for telecommunications and network services at Mount Vernon Memorial Field located at 431 Garden Avenue, Mount Vernon, New York; and
Whereas, the existing Spectrum fiber internet circuits and managed network equipment are currently integrated into the City’s network infrastructure and support daily municipal operations, event-day communications, public Wi-Fi access, and scoreboard functionality at Memorial Field; and
Whereas, continuity of these services is necessary to ensure uninterrupted network connectivity, cybersecurity protection, public internet access, and operational support for City-sponsored events and activities conducted at Memorial Field; and
Whereas, the proposed renewal and upgrade will increase the dedicated fiber internet capacity from two (2) gigabits per second (Gbps) to five (5) gigabits per second (Gbps), providing significantly enhanced bandwidth and performance; and
Whereas, the proposed agreement includes the replacement of the existing MX250 router with a higher-capacity MX450 router, managed switches, enhanced network support services, static IP services, and Distributed Denial of Service (DDoS) protection to strengthen the City's cybersecurity posture; and
Whereas, the agreement further provides for the installation of fifteen (15) high-performance outdoor wireless access points with directional antennas, expanding Wi-Fi coverage and capacity throughout Memorial Field to accommodate approximately 3,000 users in the grandstand area and approximately 700 users in the concourse area during events; and
Whereas, the upgrade also includes a dedicated network connection to the Memorial Field scoreboard, enabling scoreboard operations to be managed directly from the press box and improving event management capabilities; and
Whereas, the proposed agreement has an estimated recurring monthly cost of approximately Seven Thousand Five Hundred Forty-Seven Dollars ($7,547.00), exclusive of applicable taxes, fees, surcharges, and credits, with an estimated thirty-six (36) month contract value of approximately Two Hundred Seventy-One Thousand Six Hundred Ninety-Two Dollars ($271,692.00), exclusive of applicable taxes, fees, surcharges, and credits; and
Whereas, Spectrum Business has agreed to waive certain implementation and installation fees, resulting in estimated upfront savings of approximately Four Thousand Two Hundred Fifty Dollars ($4,250.00); and
Whereas, funding for these services is available within the Telecommunications Budget Line 1912.441; and
Whereas, the Department of Management Services has reviewed the proposed agreement with the Department of Finance and the Office of Corporation Counsel as part of the City's standard contract review process and recommends approval thereof.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MOUNT VERNON, NEW YORK, AS FOLLOWS:
Section 1. Authorization of Agreement. The Mayor is hereby authorized and directed to execute, on behalf of the City of Mount Vernon, a thirty-six (36) month service renewal and upgrade agreement with Spectrum Business, a service of Charter Communications Operating, LLC, for telecommunications and managed network services at Mount Vernon Memorial Field, together with such related documents as may be necessary to effectuate the purposes of this Ordinance.
Section 2. Scope of Services. The authorized agreement shall include, but not be limited to, the following services and improvements:
A. Dedicated Fiber Internet service upgraded to five (5) Gbps;
B. Static IP Services;
C. Managed Network Edge Services, including upgraded MX450 routing equipment and managed switching infrastructure;
D. Distributed Denial of Service (DDoS) protection services;
E. Installation and management of fifteen (15) outdoor wireless access points and related equipment for expanded public Wi-Fi coverage;
F. Dedicated network connectivity for Memorial Field scoreboard operations; and
G. Related maintenance, monitoring, support, and professional services necessary to maintain and operate the network environment.
Section 3. Appropriation and Funding. The costs associated with the agreement authorized herein shall be paid from Telecommunications Budget Line 1912.441, subject to annual appropriations and the availability of funds.
Section 4. Purpose and Findings. The City Council finds that the renewal and upgrade of these services are necessary and beneficial to maintain reliable network connectivity, support public Wi-Fi access, enhance cybersecurity protections, improve event operations, and ensure continuity of service at Mount Vernon Memorial Field.
Section 5. Authority to Execute Ancillary Documents. The Mayor, Comptroller, Corporation Counsel, and any other appropriate City officials are hereby authorized to execute and deliver such additional documents and take such further actions as may be necessary to carry out the intent and purposes of this Ordinance.
Section 6. Severability. If any clause, sentence, paragraph, subdivision, section, or part of this Ordinance shall be adjudged by any court of competent jurisdiction to be invalid, such judgment shall not affect, impair, or invalidate the remainder thereof, but shall be confined in its operation to the specific provision directly involved in the controversy.
Section 7. Effective Date. This Ordinance shall take effect immediately upon its adoption by the City Council and subsequent approval by the Board of Estimate and Contract.