City Council:
AN ORDINANCE AUTHORIZING THE ACCEPTANCE
OF BID AND AWARD OF CONTRACT TO COUNTY
EXCAVATING, LLC FOR VARIOUS PUBLIC
WORKS/CONSTRUCTION EQUIPMENT RENTALS
Whereas, in correspondence dated January 20, 2026, the Commissioner of the Department of Public Works formally requested authorization to accept the bid of County Excavating, LLC and award the contract for Various Public Works/Construction Equipment Rentals to County Excavating, LLC as the lowest responsive and responsible bidder, consistent with the evaluated bid matrix and DPW’s recommendation; and
Whereas, the Department of Public Works (“DPW”) publicly advertised for sealed bids for Various Public Works/Construction Equipment Rentals, in accordance with applicable provisions of the New York State General Municipal Law and the City of Mount Vernon Procurement Policy; and
Whereas, a competitive bid opening was duly conducted on August 19, 2025; and
Whereas, three (3) firms submitted complete bid packages in response to the bid solicitation, namely:
1. Zonzini Pipeline Inc.;
2. Fred A. Cook, Jr., Inc.; and
3. County Excavating, LLC; and
Whereas, DPW evaluated all submitted bids for responsiveness, including completeness of submissions, execution of required forms, and acknowledgements, and for responsibility, including vendor capacity, experience, references, compliance with prevailing wage requirements, and insurance coverage; and
Whereas, DPW further evaluated and compared line-item pricing across a comprehensive equipment list, including but not limited to excavators, dump trucks of various capacities, front-end loaders, and dozers, for weekday, evening, weekend, and holiday usage rates; and
Whereas, based upon the attached bid matrix and supporting documentation, County Excavating, LLC submitted a responsive bid and was determined to be a responsible bidder capable of meeting the operational and emergency needs of the City; and
Whereas, the bid submitted by County Excavating, LLC represents the most cost-effective pricing profile for the City across high-utilization equipment categories; and
Whereas, the DPW has recommended that the City award the contract for Various Public Works/Construction Equipment Rentals to County Excavating, LLC as the lowest responsive and responsible bidder; and
Whereas, the proposed contract term is for two (2) years, with one (1) additional one-year renewal option, exercisable at the sole discretion of the City under the same terms and conditions; and
Whereas, the total contract amount shall not exceed Two Million Dollars ($2,000,000.00) over the life of the agreement, subject to annual budgetary appropriations; and
Whereas, funding for this contract shall be made available from approved Operating and/or Capital fund lines, including but not limited to:
• A8120.405 - Outside Contracted Service
• A8120.429 - Emergency Sewer Repairs
• A8120.203.C934 - NYS EFC Emergency Grant Funding; and
Whereas, the availability of competitively priced equipment rentals is necessary to ensure DPW can timely deliver critical public services, respond to emergencies, and support ongoing capital projects;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MOUNT VERNON, NEW YORK, AS FOLLOWS:
Section 1. Authorization to Accept Bid and Award Contract. The City Council hereby accepts the bid of County Excavating, LLC and awards the contract for Various Public Works/Construction Equipment Rentals to County Excavating, LLC as the lowest responsive and responsible bidder, consistent with the evaluated bid matrix and DPW’s recommendation.
Section 2. Contract Term. The Mayor is hereby authorized to execute an agreement with County Excavating, LLC for a term of two (2) years, with one (1) additional one-year renewal option, exercisable at the City’s sole discretion, under the same terms and conditions.
Section 3. Contract Amount and Funding. The total amount authorized under this agreement shall not exceed $2,000,000.00, subject to available appropriations for each fiscal year. The Comptroller is hereby authorized to encumber and make payments against this contract from approved Operating and/or Capital fund lines, including but not limited to those identified in the Whereas clauses herein.
Section 4. Non-Exclusive Award. This contract award is expressly deemed non-exclusive, and nothing herein shall prohibit or restrict the City from utilizing other contracts, intermunicipal agreements, cooperative purchasing agreements, or emergency procurements when such action is determined to be in the best interest of the City.
Section 5. Approval as to Form. The agreement authorized herein shall be subject to approval by the Corporation Counsel as to form prior to execution.
Section 6. Severability. If any section, subsection, clause, or provision of this Ordinance shall be adjudged invalid or unconstitutional, such determination shall not affect the validity of the remaining portions of this Ordinance.
Section 7. Effective Date. This ordinance shall take effect immediately upon adoption by the City Council and subsequent approval by the Board of Estimate and Contract.