Board of Estimate and Contract
RESOLVED, that an ordinance adopted by the City Council on January 22, 2025, and signed by the Mayor on January 23, 2025, authorizing the Lease Agreement for office space at 6 Gramatan Avenue, Suite 203, Mount Vernon, NY 10550; be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE LEASE
AGREEMENT FOR OFFICE SPACE AT 6 GRAMATAN
AVENUE, SUITE 203, MOUNT VERNON, NY 10550
Whereas, by letter dated December 23, 2024, the Commissioner of the Department of Public Works has requested legislation authorizing the Mayor to enter into a lease agreement for office space at 6 Gramatan Avenue, Suite 203, Mount Vernon, NY 10550, for a term commencing on June 1, 2025, and concluding on May 31, 2027, under the terms outlined below; and
Whereas, the Department of Public Works (“DPW”) and the Board of Water Supply (“BOW”) are tasked with completing the City’s Sewer Rehabilitation and Lead Service Line Replacement projects; and
Whereas, the DPW and BOW require office space to accommodate the personnel and equipment necessary to manage these projects efficiently; and
Whereas, the current space at 6 Gramatan Avenue, Suite 203, Mount Vernon, NY 10550, has been identified as suitable for housing 5-10 personnel, with the lease terms spanning from June 1, 2025, through May 31, 2027; and
Whereas, the funding for this lease will be sourced from grant-funded monies provided by the New York State Environmental Facilities Corporation (“NYSEFC”), ensuring no additional burden on local taxpayers; and
Whereas, the funds will be deposited into Revenue Code A3902 and appropriated to DPW Budget Code A1440.405, with an aggregate funding amount of $500,000 available for the lease period; and
Whereas, the lease terms include an annual base rent of $57,288.60 in Year 1 and $59,007.26 in Year 2, with monthly installments payable at the lessee’s discretion; and
Whereas, this office space will facilitate the work of essential project personnel, including the City Engineer, Stormwater Coordinator, Sewers Foreman, BOW Administrator, BOW Field Coordinator, and BOW Data Entry Clerk; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Authorization. The Mayor is hereby authorized to enter into a lease agreement for office space at 6 Gramatan Avenue, Suite 203, Mount Vernon, NY 10550, for a term commencing on June 1, 2025, and concluding on May 31, 2027, under the terms outlined below:
1. Lease Year 1: Base Rent of $57,288.60, payable in monthly installments of $4,774.05.
2. Lease Year 2: Base Rent of $59,007.26, payable in monthly installments of $4,917.27.
3. Utility and maintenance are to be included as stipulated in the lease agreement.
Section 2. Funding. Lease payments shall be funded through grant monies from the New York State Environmental Facilities Corporation, with funds deposited into Revenue Code A3902 and appropriated to DPW Budget Code A1440.405 for the lease period. Payments shall be made monthly or quarterly at the lessee's discretion.
Section 3. Use of Space. The leased space shall be used exclusively to support the personnel and operations associated with the City’s Sewer Rehabilitation and Lead Service Line Replacement projects. The following personnel shall initially be stationed at the location, with additional personnel added as project needs evolve:
1. City Engineer
2. Stormwater Coordinator
3. Sewers Foreman
4. BOW Administrator
5. BOW Field Coordinator
6. BOW Data Entry Clerk
Section 4. Effective Date. This ordinance shall take effect immediately upon its approval by the Board of Estimate & Contract.