Board of Estimate & Contract:
RESOLVED, that a resolution adopted by the City Council on April 10, 2024, and signed by the Mayor on April 11, 2024, authorizing the amendment of Ordinance No. 19, adopted by the City Council on March 27, 2024, entitled “AN ORDINANCE AUTHORIZING ATTENDANCE AT THE 2024 MOTOROLA PUBLIC SAFETY SUMMIT (April 28th - May 2, 2024)” (five (5) Members of Service to attend - $23,000 to be expensed from Budget Line A3120.451, Training), be and the same is hereby approved.
City Council:
AN ORDINANCE AMENDING ORDINANCE NO. 19,
ADOPTED BY THE CITY COUNCIL ON MARCH 27,
2024, ENTITLED “AN Ordinance AUTHORIZING
Attendance at the 2024 Motorola Public
Safety Summit (April 28th - May 2, 2024)”
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. The first decretal paragraph and Section 1 and Section 4 of Ordinance No. 19, adopted by the City Council on March 27, 2024, entitled “AN ORDINANCE AUTHORIZING ATTENDANCE AT THE 2024 MOTOROLA PUBLIC SAFETY SUMMIT” is hereby amended as follows:
Whereas, by letter dated April 3, 2024, [March 22, 2024, the Commissioner of the Department of Public Safety has requested legislation seeking authorization to amend Ordinance No. 19 adopted by the City Council on March 27, 2024 from the City Council for the [Commissioner and Chief] Commissioner, Chief, Deputy Chief, a Lieutenant and Sergeant (five Members of Service) of Public Safety to attend the 2024 Motorola Public Safety Summit, scheduled to take place at the Gaylord Texan Hotel in Grapevine, Texas, from April 28, 2024, to May 2, 2024; and
Whereas, the Department of Public Safety of the City of Mount Vernon recognizes the importance of staying abreast of advancements in public safety technology and strategies; and
Whereas, the Motorola Public Safety Summit offers valuable training courses conducted by Motorola Solutions experts, focusing on technologies such as patrol radios, license plate readers, and city surveillance systems, which are integral to the operations of the Department of Public Safety; and
Whereas, attendance at the Motorola Public Safety Summit will provide the Commissioner and Chief of Public Safety with essential knowledge and insights to enhance the effectiveness and efficiency of public safety operations in the City of Mount Vernon; and [Now, Therefore, Be It Resolved That]
Whereas, the Commissioner of the Department of Public Safety seeks authorization to utilize the City-issued credit card to cover expenses related to hotel accommodations, airfare, and conference registration fees for Members of Service attending conferences; and
Whereas, it is essential to facilitate efficient payment processing for conference-related expenses to ensure timely arrangements for attendance at such events; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain, and enact:
Section 1. Authorization for Attendance. The City Council of Mount Vernon hereby authorizes the [Commissioner and Chief] Commissioner, Chief, Deputy Chief, a Lieutenant and Sergeant (five Members of Service) of the Department of Public Safety to attend the 2024 Motorola Public Safety Summit.
Section 2. Purpose and Significance. The attendance of the Commissioner and Chief of the Department of Public Safety at the 2024 Motorola Public Safety Summit is essential for staying informed about cutting-edge technologies and strategies in public safety, particularly those offered by Motorola Solutions, which are utilized by the Department of Public Safety in Mount Vernon.
Section 3. Conference Details. The 2024 Motorola Public Safety Summit will feature numerous training courses conducted by Motorola Solutions experts, focusing on technologies such as patrol radios, license plate readers, and city surveillance systems.
Section 4. Authorization to Use City-Issued Credit Card. The City Council of hereby authorizes the Commissioner of the Department of Public Safety to use the City-issued credit card to purchase hotel accommodations, airfare, and conference registration fees for Members of Service attending conferences on behalf of the City of Mount Vernon.
• Scope of Authorization. The Commissioner may utilize the City-issued credit card solely to cover expenses directly related to conference attendance, including but not limited to hotel accommodations, airfare, and conference registration fees.
• Compliance Requirements. The Commissioner shall ensure that all expenditures made using the City-issued credit card comply with relevant city policies and procedures, as well as applicable laws and regulations governing public expenditure.
• Documentation and Reporting. The Commissioner shall maintain accurate records of all transactions made using the City-issued credit card for conference expenses and provide detailed reports to the City Council upon request.
Section 5. Budget Allocation. The total cost for the [Commissioner and Chief] Commissioner, Chief, Deputy Chief, a Lieutenant, and Sergeant (five Members of Service) of the Department of Public Safety to attend the conference, including registration fees, flight, hotel accommodations, ground transportation, and meals, shall not exceed $23,000.00 [$7,000.00]. Funds for this purpose shall be allocated from Budget Line A3120.451 (Training).
Section 6. Effective Date. This ordinance shall take effect upon its approval by the Board of Estimate & Contract.
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