Board of Estimate & Contract:
RESOLVED, that a resolution adopted by the City Council on February 26, 2025, and signed by the Mayor on February 27, 2025, authorizing the Purchase of One (1) Combo Vacuum Truck, Funding Sources: State Aid Sewer Capital and (2) Equipment Sewers - ($580,740.69, with funding allocated as follows: (a) $561,226.21 from H8120.203 C956 via H3990 C956 (State Aid Sewer Capital); (b) $19,514.48 from A8120.203 (Equipment Sewers)); be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE
PURCHASE OF ONE (1) COMBO VACUUM TRUCK,
FUNDING SOURCES: (1) STATE AID SEWER
CAPITAL AND (2) EQUIPMENT SEWERS
Whereas, by letter dated February 6, 2025, the Commissioner of the Department of Public Works has requested legislation authorizing the purchase of one (1) Combination Sewer Truck, equipped with both vacuum and high-pressure jetting capabilities, to support the ongoing sewer maintenance operations of the City of Mount Vernon; and
Whereas, the City of Mount Vernon is responsible for maintaining an effective and efficient sewer system to serve its residents; and
Whereas, the City’s existing equipment, including the Clamshell Truck and Flusher Truck, has proven inadequate due to frequent breakdowns and mechanical failures, severely limiting the Department of Public Works (DPW) ability to perform essential maintenance and emergency sewer services; and
Whereas, the acquisition of a Combination Sewer Truck, which integrates both vacuuming and high-pressure jetting functions, is necessary to meet the City's ongoing sewer maintenance and infrastructure needs; and
Whereas, this purchase is critical to ensuring compliance with the United States Environmental Protection Agency (USEPA) Consent Decree, which mandates the City to clean, inspect, and replace sections of its sewer system within a designated timeframe; and
Whereas, the Environmental Finance Centers (EFC) of the United States Environmental Protection Agency has approved the purchase of the Combination Sewer Truck, with substantial financial support to cover 96.64% of the total cost; and
Whereas, funding for this purchase is available through (1) State Aid Sewer Capital (H8120.203 C956 via H3990 C956) for $561,226.21, and (2) Equipment Sewers (A8120.203) for $19,514.48, thereby minimizing the financial impact on the City; and
Whereas, the procurement of this apparatus will be conducted through a Sourcewell Contract, a cooperative purchasing agreement that streamlines the acquisition process by utilizing pre-negotiated pricing and contract terms; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Authorization to Purchase. The City Council authorizes purchasing one (1) Combination Sewer Truck, equipped with both vacuum and high-pressure jetting capabilities, to support the ongoing sewer maintenance operations of the City of Mount Vernon.
Section 2. Funding. The total cost of the Combination Sewer Truck and associated procurement expenses is $580,740.69, with funding allocated as follows: (a) $561,226.21 from H8120.203 C956 via H3990 C956 (State Aid Sewer Capital); (b) $19,514.48 from A8120.203 (Equipment Sewers).
Section 3. Procurement Method. The purchase shall be conducted through a Sourcewell Contract, ensuring cost efficiency and compliance with applicable procurement regulations.
Section 4. Justification. The acquisition of the Combination Sewer Truck is necessary to prevent sewer blockages, reduce emergency repairs, and improve the overall efficiency of the City's aging sewer infrastructure. The new apparatus will also allow the City to perform required sewer maintenance in-house, reducing reliance on external contractors and ensuring compliance with regulatory obligations.
Section 5. Maintenance and Longevity. The Combination Sewer Truck is designed for rigorous daily operations and is expected to have a useful life of 10-15 years with proper maintenance. To maximize efficiency and longevity, a preventative maintenance schedule shall be implemented in collaboration with the Garage Superintendent.
Section 6. Effective Date. This Ordinance shall take effect immediately upon its adoption by the Board of Estimate & Contract.