Board of Estimate & Contract:
RESOLVED, that a resolution adopted by the City Council on November 26, 2024, and signed by the Mayor on November 27, 2024, authorizing the Mayor to Enter into a Contractual Agreement with Everbridge, Inc., for the Procurement of Public Communications Emergency Management System - (the proposed contract with Everbridge, Inc., spans three years with the following costs:
• Year One: $25,704.00 for Public Communications Advanced services and $3,370.30 for professional services, totaling $29,074.30.
• Years Two and Three: $25,704.00 annually.
• Total Contract Value: $80,482.30 over three years;
The project will be fully funded using American Rescue Plan Act (ARPA) funds available in Account No. A3640.203ARP, as confirmed by the Comptroller’s Office. This ensures no additional financial burden on the City’s general fund; be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE
MAYOR TO ENTER INTO A CONTRACTUAL
AGREEMENT WITH EVERBRIDGE, INC.,
FOR THE PROCUREMENT OF PUBLIC
COMMUNICATIONS EMERGENCY
MANAGEMENT SYSTEM
Whereas, by letter dated November 19, 2024, the Director of the Office of Emergency Management (“OEM”) has requested legislation authorizing the Mayor to enter into a contractual agreement with Everbridge, Inc., to procure a Public Communications Emergency Management System, as outlined in the proposal; and
Whereas, the City of Mount Vernon recognizes the need to enhance its emergency response and communication capabilities to ensure public safety and operational efficiency; and
Whereas, Everbridge, Inc., offers a Public Communications Emergency Management System through a GSA-approved contract, ensuring compliance with federal procurement standards and cost-effective pre-negotiated pricing for government entities; and
Whereas, the proposed contract with Everbridge, Inc., spans three years with the following costs:
• Year One: $25,704.00 for Public Communications Advanced services and $3,370.30 for professional services, totaling $29,074.30.
• Years Two and Three: $25,704.00 annually.
• Total Contract Value: $80,482.30 over three years.
This agreement includes no additional implementation or setup fees; and
Whereas, the project will be fully funded using American Rescue Plan Act (ARPA) funds, which are available in Account No. A3640.203ARP, as confirmed by the Comptroller’s Office, ensuring no additional financial burden on the City’s general fund; and
Whereas, the Everbridge system offers significant benefits, including:
1. Mass Notification Services: Rapid dissemination of critical information to residents through multiple channels.
2. Enhanced Public Safety: Real-time alerts during emergencies such as severe weather, infrastructure failures, or public health crises.
3. Improved Operational Coordination: Streamlined interagency communication during crises.
Scalability and Geo-Targeting: Flexibility to grow with the City’s needs and target specific geographic areas effectively; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Authorization to Enter Agreement. The Mayor is hereby authorized to enter into a contractual agreement with Everbridge, Inc., to procure a Public Communications Emergency Management System, as outlined in the proposal.
Section 2. Contract Term and Costs. The agreement shall cover a term of three years, with the following payment schedule:
• Year One: $29,074.30 (inclusive of professional services).
• Years Two and Three: $25,704.00 annually.
• Total Contract Value: $80,482.30.
Section 3. Funding Source. The expenditure for this contract shall be fully funded through ARPA funds, available in Account No. A3640.203ARP.
Section 4: Implementation and Oversight. The Department of Emergency Management shall oversee the implementation and operation of the Everbridge system to ensure alignment with the City’s public safety objectives.
Section 5. Benefits to the City. The adoption of the Everbridge system will:
1. Improve the City’s capacity for mass communication during emergencies.
2. Enhance interagency coordination and crisis management.
3. Ensure better targeting and scalability to meet the City's evolving needs.
Section 6. Effective Date. This ordinance shall take effect immediately upon its approval by the Board of Estimate & Contract.