Board of Estimate & Contract:
RESOLVED, that an ordinance adopted by the City Council on July 10, 2024, and signed by the Acting Mayor on July 10, 2024, declaring an emergency, authorizing the replacement of the HVAC System in the City Hall 2nd Floor City Council Room and authorizing the Mayor to enter into an Agreement ($47,846 -funded by “City Owned Property Capital Projects COVID & Operational Compliance” H1620.203C930), be and the same is hereby approved.
City Council:
AN ORDINANCE DECLARING AN EMERGENCY,
AUTHORIZING THE REPLACEMENT OF
THE HVAC SYSTEM IN THE CITY HALL 2ND
FLOOR CITY COUNCIL ROOM AND Authorizing
the MAYOR TO ENTER INTO AN AGREEMENT
Whereas, by letter dated June 28, 2024, the Commissioner of the Department of Public Works has requested legislation authorizing the declaration of an emergency at the City Hall 2nd Floor City Council Room due to the ongoing deterioration and end-of-life stage of the existing HVAC system components, which pose a health and safety risk to anyone utilizing the room and also authorizing the Mayor to enter into a contract with AMHAC Corporation of Eastchester, NY, for the replacement of the HVAC system in the City Hall 2nd Floor City Council Room at the cost of $47,846; and authorizing the Mayor to enter into a contract with AMHAC Corporation of Eastchester, NY; and
Whereas, the existing HVAC (Heating, Ventilation, and Air Conditioning) system components in the City Hall 2nd Floor City Council Room are deteriorating and approaching the end of their expected service life, with some components installed initially between the 1950s and 1980s; and
Whereas, the current HVAC units exhibit unpredictable performance and inefficiency based on today’s operational and performance standards, and have been confirmed to be on their "last leg"; and
Whereas, recent observations have shown that the remaining 5-ton rooftop unit servicing the City Council Room is entirely inoperable, resulting in no cooling or air-flow circulation within the room, which negatively affects any activities or meetings held in the space; and
Whereas, the state of the technology involved with HVAC units and indoor climate control has significantly advanced since the installation of the current units, justifying the need for their replacement; and
Whereas, the current inoperable state of the HVAC system in the City Council Room presents a very uncomfortable and health-threatening situation, particularly during the warmer weather months; and
Whereas, the Department of Public Works has solicited HVAC replacement proposals from three qualified mechanical contractors and determined that AMHAC Corporation of Eastchester, NY, which provided a proposal cost of $47,846, should be engaged to perform the necessary repairs and replacement of the HVAC system; and
Whereas, the approved replacement equipment for this area features efficient heating capabilities and computer-enhanced advanced cooling and control capabilities; and
Whereas, funding for this acquisition is available via “City Owned Property Capital Projects Covid & Operational Compliance” H1620.203C930; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain, and enact:
Section 1. Declaration of Emergency. The City Council hereby declares an emergency at the City Hall 2nd Floor City Council Room due to the ongoing deterioration and end-of-life stage of the existing HVAC system components, which pose a health and safety risk to anyone utilizing the room.
Section 2. Authorization to Enter into Contract. The City Council authorizes the Mayor to enter into a contract with AMHAC Corporation of Eastchester, NY, to replace the HVAC system in the City Hall 2nd Floor City Council Room for $47,846.
Section 3. Funding. This project will be funded by “City Owned Property Capital Projects COVID & Operational Compliance” H1620.203C930.
Section 4. Implementation and Completion. The Department of Public Works shall oversee the implementation and completion of the HVAC replacement project as soon as possible to avoid the suspension of the use of the City Council Room during the warm weather months.
Section 4. Effective Date. This ordinance shall take effect upon its approval by the Board of Estimate & Contract.