City Council:
AN ORDINANCE AUTHORIZING THE CITY CLERK
TO ATTEND THE 2026 SUMMER International
Institute of Municipal Clerks MUNICIPAL
CLERKS (IIMC) EDUCATION PROGRAM
Whereas, in correspondence dated January 13, 2026, the City Clerk formally requested authorization to attend the 2026 Summer IIMC Municipal Clerks (IIMC) Education Program sponsored by the International Institute of Municipal Clerks to be held during the summer of 2026 in Latham, New York; and
Whereas, the cost of attendance for said program is Five Hundred Dollars ($500.00), which includes forty (40) hours of classroom instruction, all meals, a banquet, course materials, and completion certificates applicable toward the Certified Municipal Clerk (CMC) designation; and
Whereas, lodging for four (4) nights is estimated to total between Six Hundred Dollars ($600.00) and Seven Hundred Dollars ($700.00), and the City Clerk will utilize her personal vehicle and seek reimbursement for authorized travel expenses in accordance with City policy; and
Whereas, the City Clerk has been awarded a scholarship in the amount of Four Hundred Dollars ($400.00) toward the cost of the program and intends to apply for an additional scholarship offered by the New York State Association of City and Village Clerks (NYSACVC); and
Whereas, the curriculum of the Summer Municipal Clerks Education Program emphasizes leadership development, statutory updates, records management, ethics, and best practices consistent with the evolving demands of municipal government; and
Whereas, participation in said program will directly enhance the professional development of the City Clerk in her capacity as City Clerk and Records Management Officer (RMO), strengthen compliance with State and local requirements, improve operational efficiency, and benefit the City of Mount Vernon and its residents;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MOUNT VERNON AS FOLLOWS:
Section 1. Authorization. The City Clerk is hereby authorized to attend the 2026 Summer IIMC Municipal Clerks Education Program to be held in Latham, New York, during the summer of 2026.
Section 2. Expenditure of Funds. The Board of Estimate and Contract is hereby authorized to approve payment of the program registration fee in the amount of $500.00, lodging expenses estimated between $600.00 and $700.00, and reimbursement for mileage and related travel expenses from the Austerity Budget Code A1030.402 upon submission of proper documentation and in accordance with applicable purchasing and fiscal procedures, subject to the deduction of any scholarship funds awarded.
Section 3. Application of Scholarship Funds. Any scholarship funds awarded, including the $400.00 scholarship already granted and any additional scholarship received from the New York State Association of City and Village Clerks, shall be applied to offset the total cost of attendance.
Section 4. Purpose and Public Benefit. The City Council hereby finds that attendance at the 2026 Summer IIMC Municipal Clerks Education Program serves a valid public purpose by supporting continuing education, professional certification, statutory compliance, and improved administrative practices within the Office of the City Clerk.
Section 5. Effective Date. This Ordinance shall take effect immediately upon its adoption by the City Council and subsequent approval by the Board of Estimate and Contract.