Board of Estimate & Contract:
RESOLVED, that a resolution adopted by the City Council on December 23, 2024, and signed by the Mayor on December 24, 2024, authorizing the Mayor to Enter into a Contract with LexisNexis Legal for the Purchase of Software for the Department of Law, including Casemap, Courtlink, and Lexis AI - (proposed contract will be for the term of January 1, 2025, to June 30, 2026, with a 5% increase in cost for the second year of the contract. Cost totaling $29,826.00 will be allocated from the American Rescue Plan Act (ARPA) funds and is available in the budget line MGT-H1680.230 C927 (Technology, Digitalize, and Cybersecurity)); be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A CONTRACT WITH LEXISNEXIS
LEGAL FOR THE PURCHASE OF SOFTWARE FOR
THE DEPARTMENT OF LAW, INCLUDING CASEMAP,
COURTLINK, AND LEXIS AI
Whereas, by letter dated December 20, 2024, the Corporation Counsel has requested legislation for authorizing the Mayor to enter into a revised contract with LexisNexis Legal for the purchase of the following software for the Department of Law: CaseMap, Courtlink, and Lexis AI. The term of the agreement will be from January 1, 2025, to June 30, 2026, with a 5% increase in the cost for the second year of the contract; and
Whereas, the City of Mount Vernon recognizes the importance of efficient case management and legal operations in the Department of Law; and
Whereas, the City currently utilizes LexisNexis Legal services, and it is in the best interest of the City to upgrade these services with the addition of CaseMap, Courtlink, and Lexis AI to enhance case management, streamline daily legal functions, and improve operational efficiency; and
Whereas, the procurement of the upgraded LexisNexis software will support case management, improve workflow automation, and ensure the secure handling of sensitive legal data in compliance with legal and regulatory standards; and
Whereas, funding for the purchase of the software, totaling $29,826.00, will be allocated from the American Rescue Plan Act (ARPA) funds and is available in the budget line MGT-H1680.230 C927 (Technology, Digitalize and Cybersecurity); and
Whereas, the proposed contract will be for the term of January 1, 2025, to June 30, 2026, with a 5% increase in cost for the second year of the contract; and
Whereas, the City Council of Mount Vernon is authorized to approve contracts involving expenditures on behalf of the City of Mount Vernon and its departments; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Authorization to Enter into Contract. The Mayor is hereby authorized to enter into a revised contract with LexisNexis Legal to purchase the following software for the Department of Law: CaseMap, Courtlink, and Lexis AI. The agreement will be from January 1, 2025, to June 30, 2026, with a 5% increase in the cost for the second year of the contract.
Section 2. Funding. The total cost for the software purchase is $29,826.00. The cost for the new services (CaseMap, Courtlink, and Lexis AI) will be an additional $15,384.00. The funding for this purchase will be provided through ARPA funds and will be allocated from the budget line MGT-H1680.230 C927 (Technology, Digitalize and Cybersecurity).
Section 3. Benefits of Software Acquisition. The acquisition of the CaseMap, Courtlink, and Lexis AI software will provide the Department of Law with the following benefits:
1. Improved Case Management - Enhances tracking and documentation of legal matters, deadlines, and case status.
2. Increased Efficiency - Automates routine processes, reduces administrative burdens, and allows for faster retrieval of key documents.
3. Data Security and Compliance - Ensures sensitive legal information is securely stored and compliant with applicable legal and regulatory standards.
Section 4. Implementation and Support. The Department of Law will ensure that the new software’s necessary training, implementation, and ongoing support are provided in accordance with the contract's terms.
Section 5. Severability. If any part of this Ordinance is found to be invalid or unenforceable, the remainder of this Ordinance shall remain in full force and effect.
Section 6. Authorization of the Mayor. The Mayor is hereby authorized to take all necessary actions to implement the terms of this ordinance, including executing the contract and ensuring compliance with the procurement and funding requirements.
Section 7. Legislative Approval. This ordinance shall be subject to final approval by the City Council of Mount Vernon.
Section 8. Effective Date. This ordinance shall take effect immediately upon its approval by the Board of Estimate & Contract.