Board of Estimate & Contract:
amending Ordinance No. 45, adopted by the City Council on August 14, 2024, entitled "AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH ELECTRONIC SYSTEMS SOLUTIONS, INC. (ESS) FOR THE INSTALLATION AND MAINTENANCE OF A CITYWIDE CAMERA SURVEILLANCE SYSTEM” - ($149,113.58, to be satisfied from Budget Line Bond Anticipated Notes (BANS) H1620.203.C948), be and the same is hereby approved.
City Council:
AN ORDINANCE AMENDING ORDINANCE NO. 45,
ADOPTED BY THE CITY COUNCIL ON AUGUST 14,
2024, ENTITLED “AN ORDINANCE AUTHORIZING
THE MAYOR TO ENTER INTO A CONTRACT WITH
ELECTRONIC SYSTEMS SOLUTIONS, INC. (ESS)
FOR THE INSTALLATION AND MAINTENANCE OF
A CITYWIDE CAMERA SURVEILLANCE SYSTEM”
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. The first decretal paragraph and the 5th Whereas paragraph of Ordinance No. 45, adopted on August 14, entitled “AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH ELECTRONIC SYSTEMS SOLUTIONS, INC. (ESS) FOR THE INSTALLATION AND MAINTENANCE OF A CITYWIDE CAMERA SURVEILLANCE SYSTEM” is hereby amended as follows:
Whereas, by letter dated [August 7, 2024] September 19, 2024, the Commissioner of the Department of Public Safety has requested legislation amending Ordinance No. 45, adopted by the City Council on August 14, 2024, authorizing the Mayor to enter into a contract with Electronic Systems Solutions, Inc. (ESS) for the installation and maintenance of a citywide camera surveillance system, as detailed in the proposal; and
Whereas, the Department of Public Safety has identified the need for a comprehensive citywide camera surveillance system to enhance public safety and improve law enforcement capabilities; and
Whereas, Electronic Systems Solutions, Inc. has proposed a solution comprising license plate recognition (LPR) cameras to assist with major thoroughfare patrol, foot patrol, crime pattern locations, and traffic stops, while providing real-time surveillance for faster case resolutions; and
Whereas, ESS is under New York State contract #PT68793, eliminating the need for competitive bidding as per the City of Mount Vernon Procurement Policy adopted April 24, 2024; and
Whereas, the total cost for installing and maintaining the surveillance system is [$161,903.88] $149,113.58, to be [paid] satisfied from Budget Line Bond Anticipated Notes (BANS) H1620.203.C948; and
Whereas, after further review and an additional site visit by ESS, it was determined that the removal of the extended maintenance agreement resulted in a reduction of $12,790.30 from the new contract payment; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain, and enact:
Section 1. Authorization. The Mayor is hereby authorized to enter into a contract with Electronic Systems Solutions, Inc. to install and maintain a citywide camera surveillance system, as detailed in the proposal.
Section 2. Contract Amount. The total payment of $161,903.88 for the services provided by Electronic Systems Solutions, Inc. shall be charged to Budget Line Bond Anticipated Notes (BANS) H1620.203.C948.
Section 3. Procurement Policy Compliance. Pursuant to the City of Mount Vernon Procurement Policy adopted on April 24, 2024, the contract with Electronic Systems Solutions, Inc. is exempt from competitive bidding requirements due to its status under New York State contract #PT68793.
Section 4. Definitions.
• Citywide Camera Surveillance System: A network of cameras, including license plate recognition (LPR) cameras, installed across the city to enhance public safety and assist law enforcement.
• License Plate Recognition (LPR) Cameras: Cameras designed to capture and recognize vehicle license plates are used to monitor and manage traffic and law enforcement activities.
Section 5. Effective Date. This ordinance shall take effect upon its approval by the Board of Estimate & Contract.
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