Board of Estimate & Contract:
RESOLVED, that an ordinance adopted by the City Council on October 10, 2024, and signed by the Mayor on October 11, 2024, authorizing the Mayor Enter Into a One-Year Support Contract with Davenport Group for Broadcom Software Environment Support - (one-year support service is $54,273.00 and will be financed through the ARPA Budget Code 1680.203.C927), be and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE CITY
OF MOUNT VERNON TO ENTER INTO A
ONE-YEAR SUPPORT CONTRACT WITH
DAVENPORT GROUP FOR BROADCOM
VMWARE SOFTWARE ENVIRONMENT SUPPORT
Whereas, by letter dated September 19, 2024, the Commissioner of the Department of Management Services has requested legislation authorizing the Mayor to enter into a one-year support contract with Davenport Group to maintain the Broadcom VMware software environment; and
Whereas, the Department of Management Services has identified the critical need to maintain ongoing support for the Broadcom VMware software environment, which is essential to the operations of both City Hall and the Police Department; and
Whereas, the current support contract for the Broadcom VMware software environment is set to expire in April 2024, and maintaining uninterrupted support is crucial for the city’s technological infrastructure and operations; and
Whereas, the City of Mount Vernon has consulted with the Department of Finance and confirmed that the request meets the financial requirements of the American Rescue Plan Act (ARPA) and that the necessary funds are available in ARPA Budget Code 168.203.C927; and
Whereas, the Department of Management Services has explored alternative options but has determined that a one-year support contract with Davenport Group, facilitated by Dell in compliance with Broadcom’s support restrictions, is the most feasible solution to maintain operational continuity; and
Whereas, the contract amount for the one-year support service is $54,273.00 and will be financed through the ARPA Budget Code 1680.203.C927; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain, and enact:
Section 1. Definitions:
• Broadcom VMware Software Environment: The software infrastructure used by the City of Mount Vernon to support critical operations at City Hall and the Police Department.
• Davenport Group: The company selected by Dell, the Original Equipment Manufacturer (OEM), to provide support services for the Broadcom VMware software environment in compliance with Broadcom’s restrictions.
• ARPA: American Rescue Plan Act, providing federal funding for recovery from the COVID-19 pandemic.
• OEM: Original Equipment Manufacturer, referring to Dell, which previously endorsed the VMware environment and facilitated the support contract with Davenport Group.
Section 2. Authorization. The City Council authorizes the Mayor to enter into a one-year support contract with Davenport Group to maintain the Broadcom VMware software environment.
Section 3. Contract Details. The one-year support contract with Davenport Group will cost $54,273.00 and cover the necessary maintenance and support services for the Broadcom VMware software environment from April 2024 to April 2025.
Section 4. Funding. The contract amount of $54,273.00 shall be financed through ARPA Budget Code 1680.203.C927, which the Department of Finance has confirmed as available and in compliance with ARPA regulations.
Section 5. Justification and Exclusivity. Broadcom, the current owner of VMware, has placed restrictions on support for VMware environments. Dell’s role as the Original Equipment Manufacturer (OEM), Davenport Group, is the only provider authorized to support the City’s VMware environment. The Department of Management Services has determined that no other vendor will likely respond to the active Request for Proposal (RFP 0031-2024 VX Rail & VMware Support), making this contract essential for continued operations.
Section 6. Effective Date. This ordinance shall take effect immediately upon its approval by the Board of Estimate & Contract.