Board of Estimate & Contract:
RESOLVED, that an ordinance adopted by the City Council on November 13, 2024, and signed by the Mayor on November 14, 2024, authorizing the Technology Upgrade Project for the Fire Department - (the total project cost is $81,383.60, with $54,865.60 covered under the American Rescue Plan Act (ARPA) Budget Code 168.203.C927 and $26,518.00 under the Management Services budget code A1680.203 (Equipment)); be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE
TECHNOLOGY UPGRADE PROJECT
FOR THE FIRE DEPARTMENT
Whereas, by letter dated October 29, 2024, the Commissioner of the Department of Management Services has requested legislation authorizing said Department to proceed with the Fire Department technology upgrade project as outlined, with a total project cost of $81,383.60; and
Whereas, the Department of Management Services has identified the need for essential technology upgrades to enhance the operational effectiveness of the Mount Vernon Fire Department; and
Whereas, this upgrade project includes:
• Moving the Fire Department’s RedAlert system to a cloud-based solution for improved data security and access, for $24,130.00,
• Implementing a new Voice Recorder system with a 3-year, 24x7 support contract, totaling $30,735.60, and
• Upgrading 18 computer and display systems for Fire Department staff for $26,518.00; and
Whereas, the total project cost is $81,383.60, with $54,865.60 covered under the American Rescue Plan Act (ARPA) Budget Code 168.203.C927 and $26,518.00 under the Management Services budget code A1680.203 (Equipment); and
Whereas, the Department of Management Services has consulted with the Finance Department, confirming that this project is ARPA-eligible and that funds are available in both the ARPA and Management Services budget lines; and
Whereas, the City Council’s approval will allow the Department of Management Services to enter into agreements with vendors to complete the technology upgrade project, including a yearly renewable agreement with Alpine Software for RedNMX, a 3-year support contract with Eventide NexLog for the Voice Recorder system, and the purchase of necessary equipment; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Authorization of Technology Upgrade Project. The City Council authorizes the Department of Management Services to proceed with the Fire Department technology upgrade project, which will cost $81,383.60.
Section 2. Funding Allocation. Funding for this project shall be allocated as follows:
• ARPA Budget Code 168.203.C927 in the amount of $54,865.60, and
• Management Services Budget Code A1680.203 (Equipment) in the amount of $26,518.00.
Section 3. Vendor Contracts and Agreements. The Department of Management Services is authorized to enter into agreements with:
• Alpine Software for RedNMX cloud-based services, renewable annually,
• Eventide NexLog for the purchase and 3-year support of the Voice Recorder system, and
• Additional vendors are needed to procure equipment upgrades as specified in the project plan.
Section 4. Effective Date. This ordinance shall take effect immediately upon its approval by the Board of Estimate & Contract.