City Council:
AN ORDINANCE AUTHORIZING THE PURCHASE
OF PORTABLE TWO-WAY RADIOS FOR THE
DEPARTMENT OF PUBLIC WORKS
Whereas, by correspondence dated August 26, 2026, the Commissioner of the Department of Public Works has requested authorization for the purchase of portable two-way radios for use by supervisors and foremen of the Department of Public Works for communication with operational vehicles, field crews, and other Department personnel; and
Whereas, the Department of Public Works has determined that there is a need to provide supervisors and foremen with reliable portable two-way radios to maintain direct and immediate communication with public works operational vehicles and field crews; and
Whereas, supervisors and foremen routinely work at various locations throughout the City while overseeing field crews, responding to service requests, and coordinating personnel, vehicles, equipment, and other operational resources; and
Whereas, the acquisition of portable two-way radios will provide supervisors and foremen with a dependable means of communication without relying solely upon personal cellular telephones or other less reliable methods of communication; and
Whereas, the use of portable two-way radios will improve the efficiency and coordination of routine Department of Public Works operations by facilitating immediate communication among supervisors, foremen, and field personnel and reducing delays in the transmission of information; and
Whereas, reliable radio communication is particularly important during emergencies, severe weather events, accidents, service disruptions, and other unforeseen circumstances requiring the prompt coordination of personnel, equipment, and resources; and
Whereas, the Department of Public Works has identified funding for the purchase through Capital Code HI 620.203 C950; and
Whereas, the total cost for the purchase of the portable two-way radios is Thirty-Nine Thousand Eight Hundred Sixty-Three Dollars and Seventy-Five Cents ($39,863.75); and
Whereas, the vendor is available through Westchester County Contract No. 5846PS and New York State Contract No. PT68715 for Public Safety Communications and Equipment Services via FSS Inc.; and
Whereas, the City Council finds that authorizing the purchase of portable two-way radios will support the Department of Public Works in carrying out its municipal responsibilities and maintaining effective communication, operational coordination, and emergency response capabilities; now, therefore, be it
Section 1. Authorization to Purchase. The City Council of the City of Mount Vernon hereby authorizes the purchase of portable two-way radios for use by supervisors and foremen of the Department of Public Works for communication with operational vehicles, field crews, and other Department personnel.
Section 2. Purchase Amount. The total authorized expenditure for the purchase of the portable two-way radios shall not exceed Thirty-Nine Thousand Eight Hundred Sixty-Three Dollars and Seventy-Five Cents ($39,863.75), subject to all applicable City procurement requirements and approvals.
Section 3. Funding. The expenditure authorized herein shall be charged to Capital Code HI 620.203 C950, subject to the availability and certification of funds by the City Comptroller or other appropriate City fiscal officer.
Section 4. Contract Authority. The purchase is authorized pursuant to the applicable terms and conditions of Westchester County Contract No. 5846PS and New York State Contract No. PT68715 for Public Safety Communications and Equipment Services via FSS Inc., to the extent permitted by applicable law and City procurement requirements.
Section 5. Implementation. The Commissioner of Public Works, together with the appropriate City departments and officials, is hereby authorized to take all necessary actions to implement the purchase authorized by this Ordinance, including executing any necessary purchase orders, agreements, certifications, and related documentation.
Section 6. Compliance with Law. All expenditures and actions authorized pursuant to this Ordinance shall be subject to applicable provisions of the New York State General Municipal Law, the Charter and Code of the City of Mount Vernon, applicable procurement requirements, and any other applicable federal, state, county, or local laws, rules, and regulations.
Section 7. Severability. If any provision of this Ordinance, or its application to any person or circumstance, is held invalid, such invalidity shall not affect any other provision or application of this Ordinance that can be given effect without the invalid provision or application; to this end, the provisions of this Ordinance are declared to be severable.
Section 8. Effective Date. This Ordinance shall take effect immediately upon adoption by the City Council and after approval by the Board of Estimate and Contract.