City Council:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ENTER INTO AN AGREEMENT WITH ENTERPRISE
FLEET MANAGEMENT FOR THE LEASE AND
ACQUISITION OF FLEET VEHICLES FOR THE
DEPARTMENT OF PUBLIC WORKS
Whereas, in correspondence dated September 1, 2025, the Commissioner of the Department of Public Works formally requested authorization for Mayor Shawyn Patterson-Mayor to enter into an agreement with Enterprise Fleet Management for a 60–month lease of two (2) Ford T-250 High Roof Cargo Vans and four (4) Ford Explorer Active 4x4 vehicles, on the terms set forth herein; and
Whereas, the Department of Public Works (“DPW”) has identified that over 65% of the City’s fleet is beyond its serviceable life and more than 62% of vehicles are rated as unsatisfactory or worse, thereby impairing the City’s ability to provide essential public services including sanitation, snow removal, parks maintenance, street sweeping, and emergency response; and
Whereas, the City has reviewed the Department’s Fleet Modernization Proposal and determined that immediate steps must be taken to stabilize and modernize the City’s fleet; and
Whereas, the Department of Public Works has recommended that the City of Mount Vernon enter into an agreement with Enterprise Fleet Management for a 60–month lease to acquire two (2) Ford T-250 High Roof Cargo Vans at a monthly lease cost of $1,028.12 each, and four (4) Ford Explorer Active 4x4 vehicles at a monthly lease cost of $834.60 each; and
Whereas, such a partnership will allow the City to launch a structured 5–year replacement cycle, reduce escalating maintenance costs, improve operational response times, and implement lifecycle and preventive maintenance strategies that will ensure long-term sustainability of the fleet; and
Whereas, the proposed acquisition will also allow the Department to reassign currently overburdened supervisor dump body vehicles into the general operating fleet, thereby increasing field capacity and alleviating strain on aging vehicles without requiring immediate capital purchases; and
Whereas, procurement for this agreement shall be conducted through cooperative purchasing with Sourcewell, consistent with New York State procurement laws, allowing for a streamlined and legally compliant acquisition process; and
Whereas, the annual cost of this agreement is Sixty-Four Thousand Seven Hundred Thirty-Five Dollars and Sixty-Eight Cents ($64,735.68), to be funded through the Department of Public Works operating budget, specifically account A1640.203 – DPW Motor Vehicle Control – Equipment; and
Whereas, the City Council finds it in the best interest of the City of Mount Vernon to approve this agreement in order to enhance service delivery, promote fiscal responsibility, and modernize municipal fleet operations; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Authorization to Enter Agreement. The Mayor of the City of Mount Vernon is hereby authorized to enter into an agreement with Enterprise Fleet Management for a 60–month lease of two (2) Ford T-250 High Roof Cargo Vans and four (4) Ford Explorer Active 4x4 vehicles, on the terms set forth herein.
Section 2. Funding. The costs associated with this lease agreement, in the amount of $64,735.68 annually, shall be charged to budget line A1640.203 – DPW Motor Vehicle Control – Equipment, and shall be incorporated into the Department of Public Works’ operating budget for the duration of the lease agreement.
Section 3. Procurement Compliance. This agreement shall be procured through cooperative purchasing via Sourcewell, consistent with applicable New York State procurement laws and regulations.
Section 4. Effective Date. This Ordinance shall take effect immediately upon adoption by the City Council and subsequent approval by the Board of Estimate & Contract.