Board of Estimate & Contract:
RESOLVED, that a resolution adopted by the City Council on December 23, 2024, and signed by the Mayor on December 24, 2024, authorizing the Mayor to Retroactively Enter into Contracts with Weatherright and Nuvista for Emergency Repairs to the Roof of the Police and Courts Building and Appropriating Funds from the American Rescue Plan Act (ARPA) Budget Code H1620.203 with Project Code C930 and H1620.203 with Project Code C952 - (the estimate for WEATHERRIGHT: $700,750, the estimate for NUVISTA is $620,000, a total of $1,320,750; ARPA funding sources/supplementals as follows: Budget Code H1620.203 with the Project Code: C930 and Budget Code 1620.203 with the Project Code C952); be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE MAYOR
TO RETROACTIVELY ENTER INTO CONTRACTS
WITH WEATHERTIGHT AND NUVISTA FOR EMERGENCY
REPAIRS TO THE ROOF OF THE POLICE AND COURTS
BUILDING AND APPROPRIATING FUNDS FROM THE
AMERICAN RESCUE PLAN ACT (ARPA) BUDGET CODE
H1620.203 WITH PROJECT CODE C930 AND
H1620.203 WITH PROJECT CODE C952
Whereas, by letter dated December 11, 2024, the Deputy Commissioner of the Department of Public Works has requested legislation authorizing the Mayor to retroactively enter into contracts with WEATHERTIGHT and NUVISTA for emergency repairs to the roof of the Police and Courts building, ensure the integrity and functionality of critical infrastructure, and allocate funds for this purpose from the American Rescue Plan Act (ARPA) Budget Code H1620.203 with Project Code C930 and Budget Code H1620.203 with Project Code C952; and
Whereas, the City of Mount Vernon owns the building that houses the Police and Court and its only local inter- and intra-department communications system, a critical facility for public safety and operational functionality; and
Whereas, a comprehensive review and assessment by Environetics (ENV), documented in Project 24091, identified severe structural deficiencies in the building envelope, including the roof, eaves, flashing, gutters, and dormers, which have resulted in ongoing water damage that impacts police operations and court staff functions; and
Whereas, this Honorable Body previously declared an emergency on November 26, 2024, in response to the building's deteriorating condition, recognizing the urgency to address the structural issues to protect the integrity of police operations, officer safety, and the safety of the public; and
Whereas, the findings of the Environetics (ENV) report categorized the required repairs into three groups: (1) Emergency, (2) High Priority, and (3) Necessary Repairs/Renovations, with the Emergency category being the most critical and directly responsible for the ongoing water damage and operational risk; and
Whereas, the City of Mount Vernon has determined that bifurcating the roof repair project by task is the most efficient approach, with WEATHERTIGHT assigned to address the flat roof repairs and NUVISTA assigned to repair the peak/pitched roof areas, given their respective expertise and proven track records with prior city projects; and
Whereas, WEATHERTIGHT’s estimate for its portion of the project totals $700,750.00, and NUVISTA’s estimate for its portion of the project totals $620,000.00, for a combined total project cost of $1,320,750.00; and
Whereas, the City of Mount Vernon seeks to finance this project using American Rescue Plan Act (ARPA) funds under Budget Code H1620.203 with Project Code C930 and Budget Code H1620.203 with Project Code C952 to support essential infrastructure improvements that promote public safety and operational integrity; and
Whereas, the immediate repairs to the Police and Courts building roof will safeguard public safety, protect essential communication infrastructure, and prevent further costly damage to the building's internal structure; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Purpose. The purpose of this Ordinance is to authorize the Mayor to retroactively enter into contracts with WEATHERTIGHT and NUVISTA for emergency repairs to the roof of the Police and Courts building, ensure the integrity and functionality of critical infrastructure, and allocate funds for this purpose from the American Rescue Plan Act (ARPA) Budget Code H1620.203 with Project Code C930 and .and Budget Code H1620.203 with Project Code C952.
Section 2. Authorization to Enter into Contracts. The Mayor is hereby authorized to enter into contracts with the following companies for the following work:
1. WEATHERTIGHT: To address flat roof repairs at a total cost of $700,750.00.
2. NUVISTA: To address peak/pitched roof repairs at a total cost of $620,000.00.
The total cost of the project is $1,320,750.00.
Section 3. Funding. The total cost of the emergency roof repair project, $1,320,750.00, shall be funded from the American Rescue Plan Act (ARPA) Budget Code H1620.203 with Project Code C930 and Budget Code H1620.203 with Project Code C952. This includes the contractual obligations to WEATHERTIGHT and NUVISTA to complete the emergency roof repair work.
Section 4. Findings of Necessity and Emergency. The City Council finds and declares that the repair and replacement of the roof on the Police and Courts building is an emergency under the terms established by the prior declaration on November 26, 2024. The urgency is based on the need to prevent further water damage, protect essential communication systems, and ensure officer and public safety.
Section 5. Contract Terms and Conditions. The contracts with WEATHERTIGHT and NUVISTA shall contain terms and conditions as deemed appropriate by the City’s Legal Department and applicable local, state, and federal procurement regulations. The Director of Management Services and the Deputy Commissioner of Public Works shall oversee and ensure compliance with contract deliverables.
Section 6. Effective Date. This Ordinance shall take effect immediately upon its approval by the Board of Estimate & Contract.