Board of Estimate & Contract:
RESOLVED, that a resolution adopted by the City Council on September 24, 2025, and signed by the Mayor on September 25, 2025, authorizing City Staff to Attend the OpenGov Long Island Permitting & Licensing User Group Event and Approving Reimbursement of Travel Expenses - (staff members from the Fire and Building Departments to attend on Wednesday, October 1, 2025, from 7:30 a.m. to 3:00 p.m. to be charged as follows: Fire Department - A3410.451 Training; and Building Department - A3620.451 Training); be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING CITY STAFF
TO ATTEND THE OPENGOV LONG ISLAND
PERMITTING & LICENSING USER GROUP
EVENT AND APPROVING REIMBURSEMENT
OF TRAVEL EXPENSES
Whereas, in correspondence dated September 16, 2025, the Deputy Chief of Staff formally requested authorization for designated staff members from the Fire and Building Departments to attend the OpenGov Long Island Permitting & Licensing User Group scheduled for Wednesday, October 1, 2025, from 7:30 a.m. to 3:00 p.m. at 100 Main Street, Huntington, NY 11743, and is designed exclusively for municipal representatives engaged in permitting and licensing; and
Whereas, the City of Mount Vernon is committed to modernizing its permitting and licensing systems to improve efficiency, transparency, and service delivery for residents and businesses; and
Whereas, Attendance at this user group provides an opportunity to:
• Build local connections by networking with regional municipal peers;
• Learn from real-world successes through presentations by municipal leaders and OpenGov customers;
• Gain hands-on product training through interactive breakout sessions with OpenGov staff; and
• Preview upcoming product features and provide feedback to enhance implementation in Mount Vernon; and
• Participation will ensure the City is leveraging OpenGov effectively and aligning with regional best practices; and
Whereas, the following staff members are designated as liaisons for their respective departments:
• Fire Department: Sylver Jones; Dorothy Anderson; Alternate: Ted Beale
• Building Department: Hediye Mamak; Dawn Asbury; Jamie Pessin; and
Whereas, pursuant to the City’s travel policy, reimbursement for mileage and tolls for travel beyond 35 miles requires both Council and Board of Estimate approval, and Huntington, NY, exceeds this limit; and
Whereas, the event itself is free to attend, and only mileage and toll expenses will be reimbursed from the following departmental budget lines:
• Fire Department - A3410.451 Training
• Building Department - A3620.451 Training;
Now, Therefore, Be It Ordained By The City Council of the City of Mount Vernon, New York:
Section 1. Authorization to Attend. The City Council hereby authorizes the designated staff members from the Fire and Building Departments to attend the OpenGov Long Island Permitting & Licensing User Group event on October 1, 2025, in Huntington, NY.
Section 2. Reimbursement Approval. Reimbursement for mileage and tolls associated with attendance at this event is hereby approved in accordance with the City’s travel policy. Such reimbursement shall be made from the departmental budget codes listed in the Whereas clauses above.
Section 3. Compliance with Travel Policy. This authorization and reimbursement approval shall serve as compliance with the requirement for prior Council approval for travel exceeding the 35-mile threshold.
Section 4. Effective Date. This Ordinance shall take effect immediately upon adoption by the City Council and subsequent approval by the Board of Estimate & Contract.