City Council:
AN ORDINANCE AUTHORIZING THE PUBLIC
RELEASE OF RFQ NO. 08.25 FOR PROFESSIONAL
ENGINEERING AND MANAGEMENT SERVICES FOR
THE REHABILITATION OF CITY-OWNED STRUCTURES
Whereas, in correspondence dated September 17, 2025, the Commissioner of the Department of Public Works formally requested authorization and approval for the public release of RFQ No. 08.25 - Professional Services Engineering and Management Services for the Rehabilitation of City-Owned Structures; and
Whereas:
1. The City of Mount Vernon, through its Department of Public Works (DPW), has expended American Rescue Plan Act (ARPA) funds to conduct comprehensive engineering analyses on major City-owned structures, identifying architectural, mechanical, electrical, plumbing, and other deficiencies; and
2. The resulting Conditions Assessment Reports classify deficiencies into:
o Level 1 (Immediate Repairs - Critical/Immediate): Urgent stabilization and life-safety needs, including water infiltration control, damaged masonry, urgent roof/envelope repairs, structural shoring, hazardous mechanical/electrical conditions, and hazardous material remediation or abatement;
o Level 2 (Near-Term Repairs - Priority): Significant system and envelope upgrades such as roof replacement, masonry restoration, window and door replacement, HVAC/electrical modernization, plumbing upgrades, structural reinforcement, and ADA accessibility improvements to bring facilities into code compliance; and
o Level 3 (Long-Term Repairs and Enhancements - Important/Necessity): Broader capital improvements, including interior renovations, modernization of building systems, energy-efficiency upgrades, and adaptive reuse enhancements to extend building life and improve community functions; and
3. The City recognizes the urgent need to address these deficiencies to ensure the safety, accessibility, and long-term viability of public facilities; and
4. The City further seeks to establish a prequalified list of engineering firms to provide Professional Services Engineering and Management to implement rehabilitation projects effectively and in compliance with applicable codes, standards, and funding requirements; and
5. The City is committed to promoting equitable participation by certified Minority and Women-Owned Business Enterprises (MWBE) in all procurement processes.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MOUNT VERNON, NEW YORK, AS FOLLOWS:
Section 1. Authorization to Release RFQ No. 08.25. The City Council hereby authorizes and directs the Department of Public Works to publicly release RFQ No. 08.25 - Professional Services Engineering and Management Services for the Rehabilitation of City-Owned Structures - in substantially the form attached hereto.
Section 2. Scope of Services. The RFQ shall seek qualified firms to perform services, including, but not limited to:
(a) Serve as the City’s primary project representative during all rehabilitation phases, coordinating activities and ensuring timely implementation of City directives.
(b) Develop and maintain project schedules, monitor milestones, anticipate risks, and recommend corrective actions.
(c) Manage procurement and contract administration for contractors, subcontractors, and independent Construction Inspectors, ensuring compliance and audit readiness.
(d) Oversee budget management, including cost control, expenditure verification, and reporting in compliance with state and federal requirements.
(e) Facilitate coordination among project participants, including City staff, contractors, inspectors, and design professionals.
(f) Monitor construction quality, safety, and compliance with codes, standards, and funding requirements.
(g) Ensure all work addresses deficiencies identified in the Conditions Assessment Reports, including:
• Roof and building envelope systems
• Masonry and structural stabilization
• Hazardous material abatement
• Mechanical, electrical, and plumbing systems
• Windows, doors, and accessibility upgrades
• Code compliance improvements
(h) Provide written progress reports, risk assessments, and budget/schedule updates to the City.
(i) Oversee project closeout, verifying submission of warranties, as-built drawings, manuals, inspection reports, and proper facility turnover.
(j) Procure, supervise, and coordinate independent Construction Inspectors, ensuring alignment with project scope and schedule.
(k) Maintain inspection records as part of the official project file for transparency and accountability.
Section 3. MWBE Participation. The RFQ shall explicitly encourage participation of certified Minority and Women Business Enterprises (MWBE) in accordance with the City’s equity and inclusion goals and applicable procurement policies.
Section 4. Effective Date. This Ordinance shall take effect immediately upon its adoption by the City Council.