Board of Estimate and Contract:
RESOLVED, that an Ordinance adopted by the City Council on September 23, 2026, and signed by the Mayor on September 24, 2026, authorizing the Retroactive Renewal of the City of Mount Vernon’s SmartCover Software Subscription Provided by Badger Meter for the Department of Public Works - (the expense authorized herein shall be charged to Budget Code A8120.405 - Contracted Outside Services, subject to the availability of appropriated funds and compliance with all applicable fiscal and procurement requirements); be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE
RETROACTIVE RENEWAL OF THE CITY OF
MOUNT VERNON’S SMARTCOVER SOFTWARE
SUBSCRIPTION PROVIDED BY BADGER METER
FOR THE DEPARTMENT OF PUBLIC WORKS
Whereas, in correspondence dated August 31, 2026, the Commissioner of the Department of Public Works (“DPW”) formally requested authorization to renew the City’s existing subscription to SmartCover by Badger Meter, a software and remote monitoring system utilized for the monitoring of critical sewer infrastructure; and
Whereas, SmartCover provides the Department of Public Works with continuous remote monitoring of critical sewer infrastructure and enables the City to monitor sewer levels and conditions in real time; and
Whereas, the SmartCover system provides alerts when abnormal, elevated, or otherwise concerning sewer conditions are detected, allowing DPW personnel to identify potential sewer backups, blockages, surcharging, and other developing problems before they escalate into larger emergencies; and
Whereas, the SmartCover system provides the City with early warnings of potential sewer problems and allows for continuous monitoring outside of normal Department of Public Works operating hours, including nights, weekends, holidays, and during significant rain events when sewer conditions may change rapidly; and
Whereas, continued use of the SmartCover system has improved the City's ability to respond to sewer emergencies promptly, while assisting in the protection and preservation of City sewer infrastructure; and
Whereas, the Department of Public Works has requested that the City Council authorize the renewal of the SmartCover subscription for the period commencing June 2026 through May 2027; and
Whereas, the total cost of the annual renewal is Thirty Thousand Two Hundred Eighty-Eight Dollars ($30,288.00); and
Whereas, the Department of Public Works has identified Budget Code A8120.405 - Contracted Outside Services as the account from which the expense shall be paid; and
Whereas, the request for renewal is being presented to the City Council on a retroactive basis in order to authorize and ratify the City's continued subscription and use of the SmartCover software for the renewal period commencing June 2026; and
Whereas, the City Council finds that the continued use of SmartCover is beneficial to the City by providing enhanced monitoring of critical sewer infrastructure, early detection of potential system failures, improved emergency response capabilities, and protection of public infrastructure; and
Whereas, the City Council further finds that the retroactive renewal of the SmartCover subscription is in the best interests of the City of Mount Vernon and its residents;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MOUNT VERNON, NEW YORK, AS FOLLOWS:
Section 1. Authorization of Retroactive Renewal. The City Council of the City of Mount Vernon hereby authorizes and approves, retroactively, the renewal of the City's existing subscription to SmartCover by Badger Meter for use by the Department of Public Works for the period of June 2026 through May 2027.
Section 2. Contract Amount. The total cost authorized for the SmartCover annual subscription renewal shall not exceed Thirty Thousand Two Hundred Eighty-Eight Dollars ($30,288.00) for the June 2026 through May 2027 subscription period.
Section 3. Purpose and Services. The SmartCover subscription shall provide continuous remote monitoring of critical sewer infrastructure, including real-time monitoring of sewer levels and conditions and automated alerts concerning abnormal or elevated conditions. The system shall help the Department of Public Works identify potential sewer backups, blockages, surcharging, and other developing sewer-related issues, and improve the City's emergency response capabilities.
Section 4. Funding. The expense authorized herein shall be charged to Budget Code A8120.405 - Contracted Outside Services, subject to the availability of appropriated funds and compliance with all applicable fiscal and procurement requirements.
Section 5. Ratification of Prior Services. To the extent permitted by law, the City Council hereby ratifies and confirms the City's continued subscription and receipt of services from SmartCover by Badger Meter during the applicable renewal period commencing in June 2026, subject to the terms and conditions of the applicable subscription or renewal agreement and all applicable laws, rules, regulations, and procurement requirements.
Section 6. Authorization to Execute Documents. The Mayor, the Commissioner of Public Works, the City Comptroller, the Corporation Counsel, and/or their respective designees, as applicable, are hereby authorized to execute any documents and take such actions as may be necessary and appropriate to effectuate the renewal authorized by this Ordinance, subject to review and approval as to form and legality by the Corporation Counsel.
Section 7. Severability. If any provision of this Ordinance, or the application thereof to any person or circumstance, is held invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any other provision or application of this Ordinance which can be given effect without the invalid or unconstitutional provision or application.
Section 8. Effective Date. This Ordinance shall take effect immediately upon adoption by the City Council and subsequent approval by the Board of Estimate and Contract.