City Council:
AN ORDINANCE AUTHORIZING THE DEPARTMENT
OF MANAGEMENT SERVICES TO ISSUE A
REQUEST FOR PROPOSALS (RFP) FOR A SUPPORT
CONTRACT FOR THE DELL VXRAIL ENVIRONMENT
Whereas, by letter dated June 17, 2024, the Commissioner of the Department of Management Services has requested legislation authorizing a Request for Proposals (RFP) for a support contract for the Dell VXRail environment at City Hall and the Police Department to maintain and enhance the integrity and performance of the City's IT infrastructure; and
Whereas, the Dell VXRail system at City Hall and the Police Department has been instrumental in supporting the City of Mount Vernon's data management and operational needs; and
Whereas, to ensure the optimal functionality and security of the Dell VXRail system, a dedicated support contract is essential; and
Whereas, the current support arrangement requires updating to align with the latest technology standards and best practices; and
Whereas, a Request for Proposals (RFP) will be issued to identify qualified vendors who can provide comprehensive support services, including routine maintenance and updates, troubleshooting and technical support, and performance optimization; and
Whereas, securing a dedicated support contract will enhance system reliability, provide cost-effective solutions, and offer access to expert support, thereby minimizing downtime and ensuring continuous operation; and
Whereas, the Department of Management Services has allocated a preliminary budget for this initiative and aims to initiate the RFP process by June 28, 2024, with the goal of finalizing the contract by July 8, 2024; and
Whereas, the Police Department has been consulted and supports this initiative, recognizing its importance for the continued support of critical systems; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain, and enact:
Section 1. Purpose. This ordinance authorizes the Department of Management Services to issue a Request for Proposals (RFP) for a support contract for the Dell VXRail environment at City Hall and the Police Department to maintain and enhance the integrity and performance of the City's IT infrastructure.
Section 2. Definitions. For the purposes of this ordinance, the following terms shall have the meanings indicated:
1. “Dell VXRail”: A hyper-converged infrastructure system that integrates computing, storage, networking, and virtualization resources.
2. “Department of Management Services”: The City department is responsible for managing the administrative and support functions of the City's operations.
3. “Request for Proposals (RFP)”: A formal solicitation issued to identify qualified vendors to provide specific services or products.
Section 3. Authorization. The Department of Management Services is authorized to issue a Request for Proposals (RFP) for a support contract for the Dell VXRail environment at City Hall and the Police Department. The RFP shall seek to identify qualified vendors who can provide comprehensive support services, including:
• Routine maintenance and updates
• Troubleshooting and technical support
• Performance optimization
Section 4. Funding and Budget. Funds for this initiative have been preliminarily allocated within the Department of Management Services’ budget. The Department shall ensure cost-effectiveness in the procurement process.
Section 5. Timeline. The RFP process shall be initiated by June 28, 2024, with the goal of finalizing the support contract by July 8, 2024. This timeline addresses any critical issues promptly and maintains seamless operations.
Section 6. Stakeholder Involvement. Critical stakeholders for this RFP include City Hall and the Police Department. The Department of Management Services shall consult with relevant stakeholders to ensure the support contract meets the needs of all parties involved.
Section 7. Effective Date. This ordinance shall take effect immediately upon its passage and approval by the City Council.