Board of Estimate & Contract:
RESOLVED, that an ordinance adopted by the City Council on March 27, 2024, and signed by the Mayor on March 28, 2024, authorizing the Request for Proposals (“RFP”) for an Audio-Visual Solution for the City Council Chambers, the City Council Committee Room, and Memorial the Room, be and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE REQUEST
FOR PROPOSALS (“RFP”) FOR AN AUDIO-VISUAL
SOLUTION FOR THE CITY COUNCIL CHAMBERS, THE
CITY COUNCIL COMMITTEE ROOM AND THE
MEMORIAL ROOM
Whereas, by letter dated March 15, 2024, the Commissioner for the Department of Management Services has requested legislation authorizing the Request for Proposals (“RFP”) for an Audio-Visual solution for the City Council chambers, the City Council Committee Room, and the Memorial Room; and
Whereas, the City Council recognizes the importance of enhancing the audio-visual capabilities in City Council chambers, the City Council Committee Room, and the Memorial Room to improve public engagement and facilitate efficient conduct of city business; and
Whereas, the Department of Management Services has identified the need for a comprehensive audio-visual solution to meet the evolving needs of these meeting spaces; and
Whereas, it is imperative to solicit proposals from qualified vendors to procure the most suitable audio-visual system for the City Council and City Hall meeting areas; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain, and enact:
Section 1. Recommended Action by the City Council. The City Council of Mount Vernon hereby authorizes the Department of Management Services to solicit proposals for an audio-visual solution for City Council chambers, the City Council Committee Room, and the Memorial Room.
Section 2. Request for Proposal (RFP). The Department of Management Services shall prepare and issue a Request for Proposal (RFP) outlining the requirements and specifications for the audio-visual solution. The RFP shall be posted for a period of 45 days to allow interested vendors to submit their proposals.
Section 3. Timeline for Implementation. Upon approval of the RFP, the vendor selection process and City Council approval shall be completed by the end of the third (3rd) quarter of 2024. Implementation of the chosen audio-visual solution shall commence thereafter.
Section 4. Funding. Funds for this project shall be allocated from the American Rescue Plan Act (ARPA) budget code H1680.203C927.
Section 5. Compliance. The Department of Management Services shall ensure compliance with all applicable procurement regulations and guidelines during the solicitation and selection process.
Section 6. Effective Date. This ordinance shall take effect upon its approval by the Board of Estimate & Contract.