Board of Estimate & Contract:
RESOLVED, that a resolution adopted by the City Council on March 12, 2025, and signed by the Mayor on March 13, 2025, authorizing the Mayor to Enter into an Agreement with OpenGov for the Creation of a Custom Environment for the Fire Department - (Four Thousand Dollars (the total cost of the project, for $19,135, shall be allocated from Budget Code A1680.405); be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO AN AGREEMENT WITH
OPENGOV FOR THE CREATION OF A CUSTOM
ENVIRONMENT FOR THE FIRE DEPARTMENT
Whereas, by letter dated March 3, 2025, the Commissioner of the Department of Management Services has requested legislation authorizing the Mayor to enter into an agreement with OpenGov to execute a Statement of Work (SOW) for the implementation of a customized permitting and inspection system for the Fire Department; and
Whereas, the City of Mount Vernon recognizes the need to enhance the operational efficiency of the Fire Department by implementing a dedicated digital permitting and inspection system; and
Whereas, the Fire Department currently relies on the Building Department’s system, which does not fully meet its operational and compliance requirements; and
Whereas, OpenGov has proposed a Statement of Work (SOW) to design and implement a customized digital environment tailored to the Fire Department’s needs, including fire inspections, permits, and workflows; and
Whereas, the customized system will include the implementation of fire inspection workflows, a dedicated landing page for fire-related requests, fire-specific record types, enhanced financial tracking, and staff training; and
Whereas, the project will improve operational efficiency, increase revenue collection, reduce administrative workload, enhance data accuracy, and improve public accessibility to fire-related services; and
Whereas, the cost for this initiative is $19,135 and will be funded under budget code A1680.405; Now, Therefore, Be It
Resolved, by the City Council of Mount Vernon, New York, that:
Section 1. Authorization to Enter into Agreement. The Mayor is hereby authorized to enter into an agreement with OpenGov to execute a Statement of Work (SOW) for the implementation of a customized permitting and inspection system for the Fire Department.
Section 2. Scope of Services. OpenGov shall provide the following services as outlined in the SOW:
a) Implementation of a customized fire inspection workflow to improve data collection and reporting.
b) Develop a dedicated landing page for fire-related permits and inspections separate from the Building Department’s platform.
c) Configuration of fire-specific record types, including but not limited to:
i. Fire Suppression Application
ii. Fire Complaints
iii. Fire Inspections
d) Enhancement of financial tracking and reporting for accurate invoicing and collection of fire inspection fees.
e) Training of Fire Department personnel to ensure proper system adoption and use.
Section 3. Funding. The total cost of the project, for $19,135, shall be allocated from Budget Code A1680.405.
Section 4. Implementation and Execution. The Department of Management Services shall oversee the execution and implementation of this agreement to ensure compliance with the terms and objectives outlined in the SOW.
Section 5. Effective Date. This Ordinance shall take effect immediately upon its adoption by the Board of Estimate & Contract.