Board of Estimate & Contract:
RESOLVED, that an ordinance adopted by the City Council on June 26, 2024, and signed by the Mayor on June 27, 2024, authorizing the Mayor to enter into an Amended Contract with Tyler Technologies, Inc., for additional Public Safety Software Modules - (the 2024 Public Safety Budget, Line A3120.416 (Technology Upgrades), has funds available for the payment of $179,475.00. Future public safety budgets will account for the recurring annual cost of $29,670 for the software from 2025 onwards), be and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO AN AMENDED CONTRACT
WITH TYLER TECHNOLOGIES, INC. FOR
ADDITIONAL PUBLIC SAFETY SOFTWARE MODULES
Whereas, by letter dated June 19, 2024, the Commissioner of the Department of Public Safety has requested legislation authorizing the Mayor to enter into an amended contract with Tyler Technologies, Inc., to include additional software modules necessary for the police department's efficient operation and compliance; and
Whereas, the City of Mount Vernon has an existing contract with Tyler Technologies, Inc. to provide law enforcement records management software and computer-aided dispatch systems; and
Whereas, the original contract, signed on January 31, 2019, and renegotiated on September 17, 2021, did not include certain key features necessary for the Police Department's compliance and operational efficiency; and
Whereas, the Police Department has identified additional software modules needed for crime mapping, personnel data management system interfaces, body camera program integration, demographic profiling data capture, equipment and inventory management, and use of force event tracking; and
Whereas, the City Council recognizes the urgency and necessity of these additional software modules for compliance with the Department of Justice’s investigation and to enhance public safety operations; and
Whereas, the City’s Procurement Policy, Section 6, allows for exemptions to competitive procurement procedures for professional services requiring special or technical skill, training, or expertise, including computer software that involves substantial modification and customization of prepackaged software; and
Whereas, the additional software from Tyler Technologies qualifies for this exemption and is available through Sourcewell Cooperative Purchasing Contract 090320-TTI; and
Whereas, funds for this additional expenditure are available in the 2024 Public Safety Budget, Line A3120.416 (Technology Upgrades); Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain, and enact:
Section 1. Purpose. This ordinance authorizes the Mayor to enter into an amended contract with Tyler Technologies, Inc., to include additional software modules necessary for the police department's efficient operation and compliance.
Section 2. Definitions. For the purposes of this ordinance, the following terms shall have the meanings indicated:
1. “Tyler Technologies, Inc.”: The provider of law enforcement records management software and computer-aided dispatch systems contracted by the City of Mount Vernon.
2. “Public Safety Software Modules”: Additional software features including crime mapping, interfaces with the City’s personnel data management system (Kronos), integration with the new body camera program (Axon), demographic profiling data capture, equipment and inventory management, and use of force event tracking.
3. “Sourcewell Cooperative Purchasing”: A cooperative purchasing program that provides competitive pricing for products and services, including Tyler Technologies' software.
Section 3. Authorization. The Mayor is authorized to enter into an amended contract with Tyler Technologies, Inc. to include the additional public safety software modules at a one-time cost of $179,475.00. The additional software is exempt from the RFP process as it qualifies for the exemptions outlined in the City’s Procurement Policy, Section 6.
Section 4. Funding. The 2024 Public Safety Budget, Line A3120.416 (Technology Upgrades), has funds available for the payment of $179,475.00. Future public safety budgets will account for the recurring annual cost of $29,670 for the software from 2025 onwards.
Section 5. Effective Date. This ordinance shall take effect upon its approval by the Board of Estimate & Contract.