Board of Estimate & Contract:
RESOLVED, that an ordinance adopted by the City Council on December 23, 2024, and signed by the Mayor on December 24, 2024, authorizing the Mayor to Approve a Change Order and Final Payment to Weather Tight Systems, Inc. for Additional Repairs to the City Hall Roof and Authorizing the Payment from ARPA: City-Owned Property - H1620.203 C930. The total project cost is revised from $297,157.00 to $354,707.00, as shown in the Table below:
|
Description |
Amount Paid |
Contract Amount |
|
Original Roofing Contract (13,150 SF) |
|
$297,157.00 |
|
50% due upon contract signing (PAID) |
$148,578.50 |
|
|
50% due upon contract signing (PAID) |
$148,578.50 |
|
|
|
Subtotal: |
$297,157.00 |
|
Additional repairs on metal roof (UNPAID) |
$57,550.00 |
|
|
|
Total: |
$354,707.00 |
ARPA shall fund the final payment of $57,550.00 to Weather Tight Systems, Inc.: City Owned Property - H1620.203.C930 budget line; be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE MAYOR TO
APPROVE A CHANGE ORDER AND FINAL PAYMENT
TO WEATHER TIGHT SYSTEMS, INC. FOR
ADDITIONAL REPAIRS TO THE CITY HALL ROOF
AND AUTHORIZING THE PAYMENT FROM ARPA:
CITY-OWNED PROPERTY - H1620.203.C930
Whereas, by letter dated December 16, 2024, the Commissioner of the Department of Public Works has requested legislation authorizing the Mayor to approve the change order and final payment of $57,550.00 to Weather Tight Systems, Inc., for additional repair and preparation work on the sloped metal roof areas of the Mount Vernon City Hall. The total project cost is revised from $297,157.00 to $354,707.00; and
Whereas, on October 17, 2023, the City Council of Mount Vernon enacted legislation to enter into a contractual agreement with Weather Tight Systems, Inc. for the “City Hall Roof Replacement and Repairs” project based on a bid amount of $297,157.00; and
Whereas, the purpose of this contract was to address the excessive deterioration of the City Hall roof surface located at 1 Roosevelt Square, Mount Vernon, NY, which had resulted in water infiltration and hazardous working conditions for employees, particularly those occupying the upper floor directly beneath the previously unaddressed metal surface roof areas; and
Whereas, Mount Vernon City Hall’s roof comprises three (3) distinct surface areas characteristic of a “Mansard” roof type, featuring two sloped sides and a flat horizontal section. Of the three roof surfaces, two horizontal surfaces were successfully repaired and encapsulated with a Spray Foam Insulating Surface Coating, significantly reducing water and moisture penetration into the building’s interior; and
Whereas, during the project, it was determined that addressing the third portion of the roof - the sloped “Metal” roof areas - would require additional material and preparation for the final application of the Spray Foam Insulating Surface Coating; and
Whereas, Weather Tight Systems, Inc. performed the necessary preparatory and repair work on the sloped metal roof areas to ensure the long-term integrity of encapsulation, reducing water penetration and improving energy efficiency; and
Whereas, the cost of the additional repairs and prep work to the metal roof areas amounts to $57,550.00, bringing the total cost of the City Hall Roof Replacement and Repairs project to $354,707.00; and
Whereas, funding for the final payment of $57,550.00 to Weather Tight Systems, Inc. is available through the ARPA: City Owned Property - H1620.203.C930 budget line; and
Whereas, it is in the best interest of the City of Mount Vernon to authorize this payment to complete the comprehensive encapsulation of the City Hall roof and maintain the integrity of the building’s “building envelope,” thereby reducing moisture infiltration, preserving interior conditions, and lowering energy costs through improved insulation; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Purpose. The purpose of this Ordinance is to authorize the Mayor to approve a change order and final payment to Weather Tight Systems, Inc. for additional repairs and preparatory work on the sloped metal roof areas of the Mount Vernon City Hall Roof Replacement and Repairs project and to authorize the payment for the extra costs from the ARPA: City Owned Property - H1620.203.C930 budget line.
Section 2. Approval of Change Order and Final Payment. The City Council authorizes the Mayor to approve the change order and final payment of $57,550.00 to Weather Tight Systems, Inc., for additional repair and preparation work on the sloped metal roof areas of the Mount Vernon City Hall. The total project cost is revised from $297,157.00 to $354,707.00, as shown in the Table below:
|
Description |
Amount Paid |
Contract Amount |
|
Original Roofing Contract (13,150 SF) |
|
$297,157.00 |
|
50% due upon contract signing (PAID) |
$148,578.50 |
|
|
50% due upon contract signing (PAID) |
$148,578.50 |
|
|
|
Subtotal: |
$297,157.00 |
|
Additional repairs on metal roof (UNPAID) |
$57,550.00 |
|
|
|
Total: |
$354,707.00 |
Section 3. Funding Source. The final payment of $57,550.00 to Weather Tight Systems, Inc. shall be funded by the ARPA: City Owned Property - H1620.203.C930 budget line.
Section 4. Authorization to Make Payment. The Comptroller is hereby authorized and directed to process payment to Weather Tight Systems, Inc. of $57,550.00 as the final payment for additional repair and preparatory work to the sloped metal roof areas of the Mount Vernon City Hall.
Section 5. Severability. If any provision of this Ordinance or its application is held invalid or unenforceable, such invalidity or unenforceability shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid provision or application, and to this end, the provisions of this Ordinance are declared to be severable.
Section6. Effective Date. This Ordinance shall take effect immediately upon its adoption and approval by the Board of Estimate & Contract.