Board of Estimate and Contract:
RESOLVED, that an Ordinance adopted by the City Council on May 13, 2026, and signed by the Mayor on May 15, 2026, authorizing a Budget Transfer and Approving Payment to Vertosoft for OpenGov Asset Management and Permitting & Licensing Software through Solutions for the Department of Public Works, as follows:
|
From: |
Amount: |
To: |
|
A1640.435 DPW (Gas, Diesel, Oil) |
$151,568.11 |
A1680.216 MS (Application Services) |
; be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING A BUDGET
TRANSFER AND APPROVING PAYMENT TO
VERTOSOFT FOR OPENGOV ASSET
MANAGEMENT AND PERMITTING &
LICENSING SOFTWARE SOLUTIONS FOR
THE DEPARTMENT OF PUBLIC WORKS
Whereas, in correspondence dated May 5, 2026, the Commissioner of the Department of Management Services, together with the Commissioner of Public Works, formally requested approval of a budget transfer in the amount of One Hundred Fifty-One Thousand Five Hundred Sixty-Eight Dollars and Eleven Cents ($151,568.11) from Account A1640.435 (Department of Public Works - Gas, Diesel, Oil) to Account A1680.216 (Management Services - Application Services); and
Whereas, the requested budget transfer is necessary to facilitate payment to Vertosoft for the implementation of the OpenGov Asset Management and Permitting & Licensing software platforms for the Department of Public Works; and
Whereas, the proposed software implementation constitutes a three (3) year commitment intended to modernize and streamline asset management, permitting, licensing, and work order processes utilized by the Department of Public Works and related municipal operations; and
Whereas, the OpenGov Permitting & Licensing platform will provide constituents with enhanced public access and customer service capabilities, including the ability to submit applications and payments online twenty-four (24) hours per day, seven (7) days per week, monitor application status electronically, and benefit from expedited approvals through automated workflow processes; and
Whereas, the OpenGov platform will further permit the centralized storage and management of plans, permits, applications, supporting documentation, and fee calculations, thereby improving operational efficiency and transparency; and
Whereas, the OpenGov Asset Management software will establish a comprehensive and organized database for municipal infrastructure and equipment, including roads, sidewalks, bridges, vehicles, and heavy equipment, while improving the tracking and management of pothole repairs, maintenance activities, routine work orders, and related public works operations; and
Whereas, the implementation of these systems will replace the existing SeeClickFix and iWorQ platforms and is expected to improve efficiency, accountability, transparency, and service delivery across multiple departments within the City; and
Whereas, the total cost of the three (3) year commitment is Four Hundred Seventy-Five Thousand Six Hundred Forty-Eight Dollars and Sixty-Eight Cents ($475,648.68), payable in three installments, with the first payment in the amount of One Hundred Fifty-One Thousand Five Hundred Sixty-Eight Dollars and Eleven Cents ($151,568.11) to be funded through the approved budget transfer herein; and
Whereas, funding for subsequent annual payments shall be appropriated through Management Services Account A1680.216 in future fiscal year budgets.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MOUNT VERNON, NEW YORK, AS FOLLOWS:
Section 1. Authorization of Budget Transfer. The City Council hereby authorizes and approves a budget transfer in the amount of One Hundred Fifty-One Thousand Five Hundred Sixty-Eight Dollars and Eleven Cents ($151,568.11), as follows:
|
From: |
Amount: |
To: |
|
A1640.435 DPW (Gas, Diesel, Oil) |
$151,568.11 |
A1680.216 MS (Application Services) |
Section 2. Approval of Payment to Vertosoft. The City Council hereby authorizes payment to Vertosoft for the implementation and licensing of the OpenGov Asset Management and Permitting & Licensing software solutions for the Department of Public Works in accordance with the terms outlined in the proposal and supporting documentation submitted to the Council.
Section 3. Purpose and Intent. The purpose of this Ordinance is to modernize municipal operations, improve efficiency in asset management and permitting functions, enhance transparency and accountability, and provide improved digital services and accessibility for residents and constituents of the City of Mount Vernon.
Section 4. Future Funding Authorization. The City Council acknowledges that the total contract amount for the three (3) year commitment is Four Hundred Seventy-Five Thousand Six Hundred Forty-Eight Dollars and Sixty-Eight Cents ($475,648.68), and it is anticipated that future annual payments shall be budgeted through Account A1680.216 in subsequent fiscal years, subject to appropriation and approval in accordance with applicable law.
Section 5. Severability. If any clause, sentence, paragraph, subdivision, section, or part of this Ordinance shall be adjudged by any court of competent jurisdiction to be invalid, such judgment shall not affect, impair, or invalidate the remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, section, or part thereof directly involved in the controversy in which such judgment shall have been rendered.
Section 6. Effective Date. This Ordinance shall take effect immediately upon adoption by the City Council and subsequent approval by the Board of Estimate and Contract.