Board of Estimate and Contract:
RESOLVED, that an Ordinance adopted by the City Council on June 12, 2026, and signed by the Mayor on June 15, 2026, authorizing the Mayor to Enter into a Three-Year Software Renewal Agreement with PowerDMS for a Policy Management, Training Compliance, and Background Investigation Services - (the total cost of the three-year agreement shall not exceed Eighty-Eight Thousand Eight Hundred Twenty-One Dollars and Twenty-Nine Cents ($88,821.29), allocated as follows:
• Year 1 (June 1, 2026 - May 31, 2027): $28,557.76;
• Year 2 (June 1, 2027 - May 31, 2028): $28,389.60; and
• Year 3 (June 1, 2028 - May 31, 2029): $31,873.93; and
funding for the first year of the agreement in the amount of Twenty-Eight Thousand Five Hundred Fifty-Seven Dollars and Seventy-Six Cents ($28,557.76) is available in the 2026 Department of Public Safety Budget under Account No. A3120.449 (Investigations and Trials)); be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE MAYOR
TO ENTER INTO A THREE-YEAR SOFTWARE
RENEWAL AGREEMENT WITH POWERDMS
FOR POLICY MANAGEMENT, TRAINING
COMPLIANCE, AND BACKGROUND
INVESTIGATION SERVICES
Whereas, in correspondence dated June 1, 2026, the Deputy Chief of the Department of Public Safety formally requested authorization for the Mayor to enter into a three-year agreement with PowerDMS for software licensing, policy management, training compliance, accreditation support, and background investigation services for the period commencing June 1, 2026, and ending May 31, 2029; and
Whereas, the Department of Public Safety utilizes the PowerDMS software platform for the management, distribution, tracking, and acknowledgment of departmental policies, procedures, directives, and training materials; and
Whereas, PowerDMS was recommended by the New York State Division of Criminal Justice Services (DCJS) following the Department’s 2019 accreditation assessment as an effective means of maintaining compliance with accreditation standards and best practices; and
Whereas, the software has proven to be an essential tool in ensuring accountability, documentation, policy dissemination, training compliance, and operational efficiency throughout the Department; and
Whereas, the Department of Public Safety seeks to renew its agreement with PowerDMS for an additional three-year term commencing June 1, 2026, and ending May 31, 2029; and
Whereas, the renewed agreement will also include background investigation software designed to streamline and enhance civilian investigations and pre-employment background investigations for prospective employees, including police officer candidates; and
Whereas, the total cost of the three-year agreement shall not exceed Eighty-Eight Thousand Eight Hundred Twenty-One Dollars and Twenty-Nine Cents ($88,821.29), allocated as follows:
• Year 1 (June 1, 2026 - May 31, 2027): $28,557.76;
• Year 2 (June 1, 2027 - May 31, 2028): $28,389.60; and
• Year 3 (June 1, 2028 - May 31, 2029): $31,873.93; and
Whereas, funding for the first year of the agreement in the amount of Twenty-Eight Thousand Five Hundred Fifty-Seven Dollars and Seventy-Six Cents ($28,557.76) is available in the 2026 Department of Public Safety Budget under Account No. A3120.449 (Investigations and Trials); and
Whereas, the City Council finds that renewing this agreement serves a valid public purpose by enhancing departmental efficiency, accountability, accreditation compliance, records management, and investigative capabilities.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MOUNT VERNON AS FOLLOWS:
Section 1. Authorization of Agreement. The Mayor is is hereby authorized and directed to enter into a three-year agreement with PowerDMS for software licensing, policy management, training compliance, accreditation support, and background investigation services for the period commencing June 1, 2026, and ending May 31, 2029.
Section 2. Appropriation and Funding. The cost of the first year of the agreement, in the amount of $28,557.76, shall be funded through Budget Account A3120.449 (Investigations and Trials). Funding for subsequent years shall be subject to annual appropriation and budgetary approval by the City Council.
Section 3. Purpose. The purpose of this agreement is to provide the Department of Public Safety with continued access to a comprehensive software platform for policy administration, accreditation support, training management, employee acknowledgment tracking, and enhanced background investigation capabilities for civilian and law enforcement personnel.
Section 4. Implementation. The Commissioner of Public Safety and all appropriate City officials are hereby authorized to take such actions and execute such documents as may be necessary to carry out the intent and purpose of this Ordinance.
Section 5. Severability. If any section, subsection, sentence, clause, phrase, or provision of this Ordinance is for any reason invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.
Section 6. Effective Date. This Ordinance shall take effect immediately upon its adoption by the City Council and subsequent approval by the Board of Estimate and Contract.