Board of Estimate & Contract:
RESOLVED, that an ordinance adopted by the City Council on April 23, 2025, and signed by the Mayor on April 24, 2025, authorizing the Mayor to Enter into an Agreement with Partners in Safety for Drug and Alcohol Testing Services for the Department of Public Works to Comply with U.S. Department of Transportation Regulations - (funding for this acquisition is available via A1640.485 (CDL Drug Testing); be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ENTER INTO AN AGREEMENT WITH PARTNERS
IN SAFETY FOR DRUG AND ALCOHOL TESTING
SERVICES FOR THE DEPARTMENT OF PUBLIC
WORKS TO COMPLY WITH U.S. DEPARTMENT
OF TRANSPORTATION REGULATIONS
Whereas, in a letter dated April 7, 2025, the Commissioner of the Department of Public Works requested authorization for the Mayor of the City of Mount Vernon, Shawyn Patterson-Howard, to enter into an agreement with Partners in Safety to provide drug and alcohol testing services to the Department of Public Works in compliance with 49 CFR Part 40 and Part 382; and
Whereas, the City of Mount Vernon is committed to ensuring the safety of its employees, assets, and the general public through adherence to state and federal regulations; and
Whereas, the United States Department of Transportation (USDOT) mandates compliance with drug and alcohol testing requirements as defined in Title 49 of the Code of Federal Regulations, specifically Part 40 and Part 382; and
Whereas, the Department of Public Works (DPW) of the City of Mount Vernon operates commercial motor vehicles subject to these federal regulations; and
Whereas, compliance with these regulations is essential to maintain federal funding, uphold public safety, and mitigate the risks associated with the unlawful use of drugs and alcohol in safety-sensitive positions; and
Whereas, Partners in Safety is a qualified vendor providing drug and alcohol testing services, including random testing performed by a SAMSHA-certified laboratory, alcohol testing using approved evidential breath testing devices, record management, Medical Review Officer (MRO) services, and Reasonable Suspicion Training for supervisors and foremen; and
Whereas, the City of Mount Vernon Department of Public Works intends to piggyback off the Town of Carmel’s current contract with Partners in Safety, which is in effect from October 24, 2024, through October 24, 2026, in accordance with procurement guidelines; and
Whereas, funding for this acquisition is available in the budget under A1640.485 - CDL Drug Testing; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Authorization. The Mayor of the City of Mount Vernon, Shawyn Patterson-Howard, is hereby authorized to enter into an agreement with Partners in Safety to provide drug and alcohol testing services to the Department of Public Works in compliance with 49 CFR Part 40 and Part 382.
Section 2. Scope of Services. The scope of services to be provided by Partners in Safety shall include, but is not limited to:
• Random drug testing performed by a SAMSHA-certified laboratory.
• Random alcohol testing using approved evidential breath testing devices.
• Comprehensive record management services.
• Medical Review Officer (MRO) services.
• Reasonable Suspicion Training for DPW supervisors and foremen.
Section 3. Procurement. This agreement shall be executed through a cooperative purchasing arrangement, utilizing the Town of Carmel’s existing contract with Partners in Safety dated October 24, 2024, and expiring October 24, 2026.
Section 4. Funding. The cost of services rendered under this agreement shall be funded from account number A1640.485 - CDL Drug Testing.
Section 5. Effective Date. This Ordinance shall take effect immediately upon its approval by the Board of Estimate & Contract.