Board of Estimate & Contract:
RESOLVED, that an Ordinance adopted by the City Council on January 14, 2026, and signed by the Mayor on January 15, 2026, authorizing the Mayor to enter into a Software-As-A-Service (SAAS) Agreement with Tyler Technologies for the Implementation of an Enterprise Resource Planning (ERP) System - (January 1, 2026, with implementation activities commencing thereafter and a targeted system Go-Live date in 2027. The subscription component of the agreement shall commence on July 1, 2026, for a three-year term, prorated as applicable.
Financial Authorization:
• One-time implementation fees not to exceed $253,179.00;
• Estimated travel-related costs not to exceed $24,660.00; and
• Annual subscription fees in the amount of $54,565.00, subject to proration and budgetary appropriations; be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ENTER INTO A SOFTWARE-AS-A-SERVICE (SAAS)
AGREEMENT WITH TYLER TECHNOLOGIES FOR
THE IMPLEMENTATION OF AN ENTERPRISE
RESOURCE PLANNING (ERP) SYSTEM
Whereas, by correspondence dated January 5, 2026, the Commissioner of the Board of Water Supply (the “Board”) formally requested authorization for the Mayor, on behalf of the Board of Water Supply, to enter into a Software-as-a-Service (SAAS) agreement with Tyler Technologies for the implementation and use of its Enterprise Resource Planning (ERP) system, substantially in accordance with the submitted Scope of Work; and
Whereas, the City of Mount Vernon Board of Water Supply is responsible for the administration, operation, and management of the City’s water utility services; and
Whereas, the Board seeks to modernize and enhance its financial, operational, and administrative systems through the adoption of an integrated Enterprise Resource Planning (“ERP”) platform; and
Whereas, Tyler Technologies is a nationally recognized provider of Software-as-a-Service (SAAS) solutions for municipal and public sector operations, including the ERP system formerly known as Munis; and
Whereas, the City of Mount Vernon currently utilizes Tyler Technologies’ enterprise systems for its municipal operations, and alignment of the Board’s systems with the City’s existing platform will promote efficiency, consistency, data integrity, and interdepartmental coordination; and
Whereas, the Board proposes to adopt Tyler Technologies’ ERP system as its primary platform for water utility administration and operations management, with an effective date of January 1, 2026, and a targeted Go-Live date in calendar year 2027; and
Whereas, the estimated cost of the proposed agreement includes one-time implementation fees in the amount of Two Hundred Fifty-Three Thousand One Hundred Seventy-Nine Dollars ($253,179.00), exclusive of estimated travel costs in the amount of Twenty-Four Thousand Six Hundred Sixty Dollars ($24,660.00); and
Whereas, the agreement further includes a recurring annual subscription fee in the amount of Fifty-Four Thousand Five Hundred Sixty-Five Dollars ($54,565.00), commencing July 1, 2026, for a three-year term, prorated as applicable; and
Whereas, a Scope of Work (“SOW”) outlining the services to be provided by Tyler Technologies has been submitted for review and consideration; and
Whereas, sufficient funds to support this implementation and associated agreement are available within the Board of Water Supply’s Fiscal Year 2026 adopted budget; and
Whereas, the City Council finds that entering into this agreement is in the best interests of the City of Mount Vernon and its residents and will improve the efficiency, transparency, and effectiveness of water utility operations;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MOUNT VERNON AS FOLLOWS:
Section 1. Authorization. The City Council hereby authorizes the Mayor, on behalf of the Board of Water Supply, to enter into a Software-as-a-Service (SAAS) agreement with Tyler Technologies for the implementation and use of its Enterprise Resource Planning (ERP) system, substantially in accordance with the submitted Scope of Work.
Section 2. Term and Effective Date. The agreement shall be effective as of January 1, 2026, with implementation activities commencing thereafter and a targeted system Go-Live date in 2027. The subscription component of the agreement shall commence on July 1, 2026, for a three-year term, prorated as applicable.
Section 3. Financial Authorization. The City Council authorizes expenditures associated with the agreement, including:
• One-time implementation fees not to exceed $253,179.00;
• Estimated travel-related costs not to exceed $24,660.00; and
• Annual subscription fees in the amount of $54,565.00, subject to proration and budgetary appropriations.
Section 4. Budgetary Source. All authorized expenditures shall be funded from monies appropriated in the Board of Water Supply’s Fiscal Year 2026 adopted budget, or from such other funds as may be lawfully available.
Section 5. Severability. If any section, subsection, clause, or provision of this ordinance shall be adjudged invalid or unconstitutional, such determination shall not affect the validity of the remaining portions of this ordinance.
Section 6. Effective Date. This Ordinance shall take effect immediately upon adoption by the City Council and subsequent approval by the Board of Estimate & Contract.