Board of Estimate & Contract:
RESOLVED, that a resolution adopted by the City Council on March 26, 2025, and signed by the Mayor on March 27, 2025, authorizing the Mayor to Enter into a Memorandum of Understanding (MOU) with the County of Westchester, the City of Yonkers, and the City of New Rochelle for Participation in the Edward Byrne Memorial Justice Assistance Grant (JAG) Program and to Utilize JAG Funds for the Purchase and Installation of Motorola APX8500 Radios - (the City of Mount Vernon, as a participating municipality, is eligible for reimbursement of up to $27,443 for authorized expenses under the JAG program; the total expenditure of $24,743.76 shall be allocated from Budget Line A3120.203 (Equipment). Reimbursement of said expense shall be processed through the JAG Program and recorded in Revenue Line A3389.9 (NYS-Other) upon submission of proof of payment); be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE MAYOR TO
ENTER INTO A MEMORANDUM OF UNDERSTANDING
(MOU) WITH THE COUNTY OF WESTCHESTER, THE
CITY OF YONKERS, AND THE CITY OF NEW ROCHELLE
FOR PARTICIPATION IN THE EDWARD BYRNE MEMORIAL
JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AND TO
UTILIZE JAG FUNDS FOR THE PURCHASE AND
INSTALLATION OF MOTOROLA APX8500 RADIOS
Whereas, in a letter dated March 11, 2025, the Commissioner of the Department of Public Safety requested legislation authorizing the Mayor to enter into a Memorandum of Understanding (MOU) with the County of Westchester, the City of Yonkers, and the City of New Rochelle to participate in the Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and
Whereas, the Edward Byrne Memorial Justice Assistance Grant (JAG) Program provides federal funding to assist state and local law enforcement in crime prevention and public safety efforts; and
Whereas, the County of Westchester has been designated as the pass-through entity for the administration of JAG funds for the term of October 1, 2022, through September 30, 2026; and
Whereas, the City of Mount Vernon, as a participating municipality, is eligible for reimbursement of up to $27,443 for authorized expenses under the JAG program; and
Whereas, the Department of Public Safety has identified a critical need to purchase and install three (3) Motorola APX8500 ‘tri-band’ mobile radios to enhance police communications and interoperability; and
Whereas, the purchase of the Motorola APX8500 radios and the installation thereof will be conducted through government contracts, specifically NYS Office of General Services Contract PT68715 (Group 77200, Award 23141) and Westchester County Contract 5846BPS, with Electronic Systems Solutions (ESS), Inc. as the vendor; and
Whereas, the total cost of the three (3) Motorola APX8500 ‘tri-band’ mobile radios, including installation, is $24,743.76, which will be expended from the Department of Public Safety’s Budget line A3120.203 (Equipment) and reimbursed upon submission of proof of payment through Revenue Line A3389.9 (NYS-Other); and
Whereas, the procurement of the radios and their installation falls under existing governmental contracts, thereby warranting an exemption from the competitive bidding process as outlined in the City of Mount Vernon’s procurement policy adopted on April 24, 2024; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Authorization. The Mayor is hereby authorized to enter into a Memorandum of Understanding (MOU) with the County of Westchester, the City of Yonkers, and the City of New Rochelle to participate in the Edward Byrne Memorial Justice Assistance Grant (JAG) Program.
Section 2. Procurement and Expenditure. The Department of Public Safety is authorized to purchase three (3) Motorola APX8500 ‘tri-band’ mobile radios from Motorola Solutions through Electronic Systems Solutions, Inc. under NYS Office of General Services Contract PT68715, Group 77200, Award 23141, at a total cost of $23,043.51.
Section 3. Installation. The Department of Public Safety is further authorized to utilize Westchester County Contract 5846BPS for the installation of said radios by Electronic Systems Solutions, Inc., at a total cost of $1,700.25.
Section 4. Funding and Reimbursement. The total expenditure of $24,743.76 shall be allocated from Budget Line A3120.203 (Equipment). Reimbursement of said expense shall be processed through the JAG Program and recorded in Revenue Line A3389.9 (NYS-Other) upon submission of proof of payment.
Section 5. Waiver of Competitive Bidding. As the procurement of the Motorola APX8500 radios and the installation thereof are conducted under existing governmental contracts, the City of Mount Vernon waives the competitive bidding process in accordance with the City’s procurement policy adopted on April 24, 2024.
Section 6. Effective Date. This Ordinance shall take effect immediately upon its adoption by the Board of Estimate & Contract.