Board of Estimate & Contract:
RESOLVED, that an ordinance adopted by the City Council on June 26, 2024, and signed by the Mayor on June 27, 2024, authorizing the Department of Management Services to utilize ARPA Funds for a one-year Support Contract for the VxRail Server Environment ($52,782.71 from ARPA H1680.203.C927 to pay for a one-year support contract for the VxRail server environment), be and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE
DEPARTMENT OF MANAGEMENT SERVICES
TO UTILIZE ARPA FUNDS FOR A ONE-YEAR
SUPPORT CONTRACT FOR THE VxRAIL
SERVER ENVIRONMENT
Whereas, by letter dated June 26, 2024, the Commissioner of the Department of Management Services has requested legislation authorizing the utilization of ARPA funds to pay for a one-year support contract for the VxRail server environment; and
Whereas, the City of Mount Vernon operates critical services on Dell VxRail servers located at both City Hall and the Police Department; and
Whereas, the existing three-year maintenance contract for these servers, which began in April 2021, has expired as of April 2024; and
Whereas, the Department of Management Services requires a one-year support contract to cover hardware and technical support services for the VxRail servers from April 2024 through April 2025; and
Whereas, the Department of Management Services has consulted with the Finance Department to ensure that the use of ARPA funds meets the eligibility requirements; and
Whereas, the total cost for the one-year support contract is $52,782.71, as detailed in the following quotes:
• Quote # v3000173655281.2: - $26,943.91
• Quote # v3000173655223.4: - $13,658.04
• Quote # 24994248: - $6,090.38
• Quote # 24994285: - $6,090.38
Whereas, the necessary funds are available from ARPA H1680.203.C927; and
Whereas, this one-year agreement is needed to address immediate support issues for the city, and a separate request will be made to solicit long-term support through an RFP process; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain, and enact:
Section 1. Purpose. The purpose of this ordinance is to authorize the Department of Management Services to utilize ARPA funds to pay for a one-year support contract for the VxRail server environment.
Section 2. Definitions. For the purposes of this ordinance, the following terms shall have the meanings indicated:
1. “VxRail Server Environment”: The integrated hardware and software system used by the City of Mount Vernon for critical services at City Hall and the Police Department.
2. “ARPA”: The American Rescue Plan Act, which provides funds for various governmental expenses and projects.
3. “Support Contract”: The one-year agreement with Dell for hardware and technical support services for the VxRail servers.
Section 3. Authorization. The Department of Management Services is hereby authorized to utilize $52,782.71 from ARPA H1680.203.C927 to pay for a one-year support contract for the VxRail server environment, based on the following quotes:
• Quote # v3000173655281.2: - $26,943.91
• Quote # v3000173655223.4: - $13,658.04
• Quote # 24994248: - $6,090.38
• Quote # 24994285: - $6,090.38
Section 4. Effective Date. This ordinance shall take effect upon its approval by the Board of Estimate & Contract.