City Council:
AN ORDINANCE AUTHORIZING THE MAYOR’S
ATTENDANCE AT THE NEW YORK CONFERENCE
OF MAYORS (NYCOM) 2026 ANNUAL MEETING
Whereas, by correspondence dated April 1, 2026, Mayor Shawyn Patterson-Howard requested authorization to attend the New York Conference of Mayors (NYCOM) 2026 Annual Meeting, to be held in Bolton Landing, New York, from May 13 through May 15, 2026; and
Whereas, the City of Mount Vernon recognizes the importance of continued professional development, intergovernmental collaboration, and participation in statewide municipal organizations; and
Whereas, the New York Conference of Mayors (NYCOM) Annual Meeting provides a forum for municipal leaders across New York State to exchange best practices, discuss legislative priorities, and strengthen effective local governance; and
Whereas, the Mayor of the City of Mount Vernon serves as a NYCOM Executive Committee Board Member and has served for three (3) consecutive years, including service on the Women’s Advisory Committee; and
Whereas, the Mayor has served as President of the Women’s Advisory Committee from 2025-2026 and will be sworn in as First Vice President at the 2026 NYCOM Annual Meeting; and
Whereas, attendance at the NYCOM 2026 Annual Meeting will provide valuable opportunities for networking with fellow mayors and municipal officials, as well as engagement in policy discussions relevant to the City of Mount Vernon; and
Whereas, registration fees for member mayors are waived for this event; and
Whereas, the total cost of travel, lodging, transportation, and incidental expenses is not anticipated to exceed Seven Hundred Dollars ($700.00); and
Whereas, funding for said expenses shall be allocated from the Austerity Budget Code A1030.402 upon submission of proper documentation, subject to the availability of funds and the Comptroller's approval, subject to proper documentation and compliance with applicable procurement and fiscal procedures;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MOUNT VERNON, NEW YORK, AS FOLLOWS:
Section 1. Authorization. The Mayor of the City of Mount Vernon is hereby authorized to attend the New York Conference of Mayors (NYCOM) 2026 Annual Meeting in Bolton Landing, New York, from May 13, 2026, through May 15, 2026.
Section 2. Purpose. The purpose of this authorization is to permit the Mayor’s participation in official NYCOM programming, including leadership responsibilities, networking opportunities, and professional development activities consistent with the City’s interests.
Section 3. Funding Authorization and Cap. All reasonable and necessary expenses associated with attendance at the NYCOM 2026 Annual Meeting, including transportation, lodging, and incidental expenses, shall be paid from the Austerity Budget Code A1030.402 upon submission of proper documentation, subject to the availability of funds and Comptroller’s approval. Total expenditures shall not exceed Seven Hundred Dollars ($700.00).
Section 4. Compliance. All expenditures shall be subject to submission of proper documentation and shall comply with all applicable City of Mount Vernon purchasing policies, fiscal procedures, and audit requirements.
Section 5. Severability. If any section, subsection, sentence, clause, or provision of this Ordinance is held invalid, such decision shall not affect the validity of the remaining portions of this Ordinance.
Section 6. Effective Date. This Ordinance shall take effect immediately upon its adoption by the City Council, subject to prior approval by the Board of Estimate and Contract.
BOARD OF ESTIMATE AND CONTRACT
A REQUEST AUTHORIZING THE
ATTACHED TRAVEL AND
TRAINING REQUEST FORM AND
APPROVING THE EXPENDITURE OF FUNDS
FOR:
Mayor Shawyn Patterson-Howard
TO ATTEND THE
New York Conference of Mayors (NYCOM) 2026 Annual Meeting
FROM:
MAY 13 -15, 2026
Board of Estimate and Contract:
A RESOLUTION AUTHORIZING THE MAYOR
TO ATTEND THE NEW YORK CONFERENCE OF
MAYORS (NYCOM) 2026 ANNUAL MEETING
AND APPROVING ASSOCIATED EXPENDITURES
WHEREAS, by correspondence dated April 1, 2026, Mayor Shawyn Patterson-Howard requested authorization to attend the New York Conference of Mayors (NYCOM) 2026 Annual Meeting, to be held in Bolton Landing, New York, from May 13 through May 15, 2026; and
WHEREAS, the NYCOM Annual Meeting provides an important forum for municipal leaders to engage in discussions on public policy, share best practices, and collaborate on initiatives that benefit cities throughout New York State; and
WHEREAS, attendance at this conference will afford the Mayor the opportunity to network with fellow mayors, exchange innovative ideas, and gain insight into effective governance strategies that can be implemented in the City of Mount Vernon; and
WHEREAS, the Mayor has served as a member of the NYCOM Executive Committee Board for three (3) consecutive years and has actively participated on the Women’s Advisory Committee, including serving as President from 2025-2026, and is expected to be sworn in as 1st Vice President at the 2026 Annual Meeting; and
WHEREAS, the registration fee for Member Mayors for this conference is waived, resulting in no cost to the City for registration; and
WHEREAS, the total anticipated cost of travel, lodging, and incidental expenses for the Mayor’s attendance at said conference shall not exceed seven hundred dollars ($700.00); and
WHEREAS, funding for said travel expenses, including transportation, lodging, and incidental costs, shall not exceed a total amount of seven hundred dollars ($700.00) and shall be allocated from Austerity Budget Code A1030.402, subject to the submission of proper documentation and compliance with all applicable purchasing and fiscal procedures; NOW, THEREFORE, BE IT
RESOLVED, that the City Council of the City of Mount Vernon hereby authorizes the Mayor to attend the New York Conference of Mayors (NYCOM) 2026 Annual Meeting in Bolton Landing, New York, from May 13 through May 15, 2026; and BE IT FURTHER
RESOLVED, that the Comptroller is hereby authorized and directed to make payment for said expenses from the Austerity Budget Code A1030.402 upon submission of proper documentation and in accordance with applicable purchasing and fiscal procedures; be, and the same is hereby approved; and BE IT FURTHER
RESOLVED, that the total cost for said travel, including transportation, lodging, and incidental expenses, shall not exceed seven hundred dollars ($700.00), to be charged to Austerity Budget Code A1030.402 upon submission of proper documentation and in accordance with applicable purchasing and fiscal procedures; be, and the same is hereby approved; and BE IT FURTHER
RESOLVED, that this Resolution is subject to approval by the Board of Estimate and Contract (BOE&C) and subsequent approval by the City Council.