Board of Estimate & Contract:
RESOLVED, that an ordinance adopted by the City Council on February 11, 2025, and signed by the Mayor on February 11, 2025, authorizing the Adoption of the iWorQ Technological and Inspection Solution for the Department of Public Works - (Funding and Procurement.
(a) The first-year cost for implementing the iWorQ system, including the one-time pavement analysis, shall be $88,000.
(b) The ongoing annual cost for subsequent years shall be $83,000.
(c) Funding shall be allocated from line item A1440.405 (Contracted Services (Engineering);
be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE
ADOPTION OF THE IWORQ TECHNOLOGICAL
AND INSPECTION SOLUTION FOR THE
DEPARTMENT OF PUBLIC WORKS
Whereas, by letter dated February 6, 2025, the Deputy Commissioner of the Department of Public Works has requested legislation authorizing the adoption of iWorQ, a workflow management system, to enhance the efficiency and effectiveness of Public Works operations, including asset management, pavement inspection, stormwater tracking, fleet monitoring, and other critical municipal services; and
Whereas, the City of Mount Vernon recognizes the need to improve efficiency, accountability, and productivity in its Public Works operations; and
Whereas, the iWorQ system has been identified as a comprehensive workflow management solution that streamlines municipal processes across multiple divisions; and
Whereas, after a thorough analysis conducted by the Public Works Commissioner, iWorQ has been determined to be the most cost-effective and robust solution for improving the city’s asset management and service delivery; and
Whereas, iWorQ provides cross-platform accessibility, ensuring real-time data collection and decision-making for municipal staff across various locations; and
Whereas, the adoption of iWorQ aligns with the city’s objectives of enhancing infrastructure management, increasing transparency, and reducing manual inefficiencies; and
Whereas, funding for the implementation of iWorQ is available from the established budget line A1440.405 Contracted Services (Engineering); Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Purpose. This ordinance authorizes the adoption of iWorQ, a workflow management system, to enhance the efficiency and effectiveness of Public Works operations, including asset management, pavement inspection, stormwater tracking, fleet monitoring, and other critical municipal services.
Section 2. Approval and Implementation.
(a) The City of Mount Vernon hereby approves the purchase of additional iWorQ modules, which will increase the city's capabilities in asset and infrastructure management.
(b) The Public Works Commissioner shall oversee the implementation and integration of iWorQ into the city's operations.
(c) A three-year contract shall be entered into with iWorQ for the provision of services, including technical assistance, user training, and system support.
Section 3. Application and Scope. The iWorQ system shall provide comprehensive solutions in the following key areas:
(a) Stormwater Management - Tracking and managing stormwater systems, ensuring compliance with environmental regulations.
(b) Workflow Management - Assigning and tracking work orders, improving overall task completion and productivity.
(c) Pavement Management and Inspection - Maintaining an updated inventory of road conditions and conducting a professional pavement analysis.
(d) Sign Management - Monitoring signage across the city to ensure regulatory compliance and interdepartmental coordination.
(e) Sewer Management - Proactively maintaining the sewer infrastructure to prevent costly repairs.
(f) Fleet Management - Tracking vehicle conditions, maintenance schedules, and operational efficiency.
(g) Facilities and Buildings Management - Ensuring timely maintenance and safety of municipal buildings.
(h) Automated Scheduled Reports - Generating real-time reports to improve decision-making.
(i) Customizable Workflows - Adapting system functionalities to meet the city’s needs.
Section 4. Funding and Procurement.
(d) The first-year cost for implementing the iWorQ system, including the one-time pavement analysis, shall be $88,000.
(e) The ongoing annual cost for subsequent years shall be $83,000.
(f) Funding shall be allocated from line item A1440.405 Contracted Services (Engineering).
Section 5. Effective Date. This ordinance shall take effect immediately upon its adoption by the Board of Estimate & Contract.