Board of Estimate & Contract:
RESOLVED, that a resolution adopted by the City Council on June 25, 2025, and signed by the Mayor on June 26, 2025, authorizing the Advertisement for Bids for Various Public Works Construction Equipment Rentals - (the costs associated with the contract(s) resulting from this RFP shall be charged to the following budget codes:
|
2025 Operating Budget Code |
Outside Services - A8120.405 Emergency Repairs - A8120.429 |
|
$5M Emergency (EFC) |
Sewer - H8120.203C-934 Storm - H8140.203C-935 |
; be, and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE
ADVERTISEMENT FOR BIDS FOR VARIOUS
PUBLIC WORKS CONSTRUCTION
EQUIPMENT RENTALS
Whereas, in correspondence dated June 10, 2025, the Commissioner of the Department of Public Works formally requested authorization for the Department of Public Works and the City’s Procurement Office, to advertise for bids for Various Public Works Construction Equipment Rentals, in accordance with the specifications attached hereto, including the Itemized Unit Cost Schedule (“Exhibit A”); and
Whereas, the Department of Public Works has advised that the existing contract for construction equipment rentals has recently expired; and
Whereas, in accordance with the City’s newly adopted procurement policy, a new Request for Proposals (RFP) must be issued to continue acquiring rental equipment for emergency and scheduled public works projects; and
Whereas, the Emergency Sewer Crew and other public works units must have timely access to essential equipment to address critical infrastructure issues and respond to emergencies effectively and safely; and
Whereas, coordinating contractor and equipment access through an advance bid process is cost-effective, reduces the risk of injury, prevents infrastructure failure, and avoids inflated emergency costs to the City; and
Whereas, the Department of Public Works recommends advertising for bids utilizing an Itemized Unit Cost Schedule ("Exhibit A") in lieu of a standard bid summary sheet due to the lack of a specified scope of work; and
Whereas, the requirement for a 5% bid deposit shall be waived and removed from the specifications due to the nature of the variable, on-call services requested; and
Whereas, the funding for said equipment rentals shall be allocated from the following budget codes:
|
2025 Operating Budget Code |
Outside Services - A8120.405 Emergency Repairs - A8120.429 |
|
$5M Emergency (EFC) |
Sewer - H8120.203C-934 Storm - H8140.203C-935 |
Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain and enact:
Section 1. Authorization to Advertise for Bids. The Department of Public Works and the City’s Procurement Office are hereby authorized to advertise for bids for Various Public Works Construction Equipment Rentals, in accordance with the specifications attached hereto, including the Itemized Unit Cost Schedule (“Exhibit A”).
Section 2. Waiver of Bid Deposit Requirement. The usual 5% bid deposit requirement is hereby waived and stricken from the bid specification documents due to the absence of a specific scope of work and the variable, on-call nature of the equipment rentals.
Section 3. Funding. The costs associated with the contract(s) resulting from this RFP shall be charged to the following budget codes:
|
2025 Operating Budget Code |
Outside Services - A8120.405 Emergency Repairs - A8120.429 |
|
$5M Emergency (EFC) |
Sewer - H8120.203C-934 Storm - H8140.203C-935 |
Section 4. Effective Date. This Ordinance shall take effect immediately upon its approval by the Board of Estimate and Contract.