Board of Estimate & Contract:
RESOLVED, that an ordinance adopted by the City Council on September 25, 2024, and signed by the Mayor on September 26, 2024, authorizing the Mayor to Retroactively enter into an Emergency Contractual Agreement with PCI Industries, Inc. for Emergency Sewer Repairs at 27 Vernon Place - (the total associated cost of this emergency repair is $89,860.79, and the funding for the repair is available through the Environmental Facilities Corporation (EFC) $5,000,000 Emergency Grant allocated for critical infrastructure projects, with funds to be drawn from:
• H8120.203.C934 (Sanitary Sewer)
• H8140.203.C935 (Stormwater)
, be and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE MAYOR
TO RETROACTIVELY ENTER INTO AN
EMERGENCY CONTRACTUAL AGREEMENT
WITH PCI INDUSTRIES, INC. FOR EMERGENCY
SEWER REPAIRS AT 27 VERNON PLACE
Whereas, by letter dated September 17, 2024, the Department of Public Works Commissioner requested legislation authorizing the Mayor to retroactively enter into an emergency contractual agreement with PCI Industries, Inc., to complete emergency sewer repairs at 27 Vernon Place. The total cost of this repair shall not exceed $89,860.79; and
Whereas, an immediate public health hazard has emerged at 27 Vernon Place, located at the intersection of Grandview and Vernon Place, due to a sewer backup caused by an obstruction that could not be cleared using city equipment, presenting a direct threat to the safety, health, and welfare of the residents; and
Whereas, the City of Mount Vernon contracted with PCI Industries, Inc. to perform the necessary emergency repairs to the sanitary and stormwater sewers at this location to eliminate the obstruction and restore proper sewer functionality; and
Whereas, the emergency repairs included the following scope of work:
• Trench Dimension: 14 feet long, 4.5 feet wide, and 8 feet deep
• Damage:
o 12-inch vitrified clay pipe for stormwater sewer located 7 feet below the surface
o 8-inch vitrified clay pipe for sanitary sewer located 8 feet below the surface
• Repairs Completed:
o Installation of 7 linear feet of 8-inch SOR pipe for the sanitary sewer
o Installation of 14 linear feet of 12-inch SOR pipe for the stormwater sewer
• Final Steps: Backfilled the trench regraded the asphalt surface; and
Whereas, Section 6, Item B of the City of Mount Vernon’s Procurement Policy allows for emergency purchases when an occurrence presents an immediate threat to public property, life, safety, health, or welfare of the residents or public, and the delay in seeking alternate proposals would increase such risks; and
Whereas, the total associated cost of this emergency repair is $89,860.79, and the funding for the repair is available through the Environmental Facilities Corporation (EFC) $5,000,000 Emergency Grant allocated for critical infrastructure projects, with funds to be drawn from:
• H8120.203.C934 (Sanitary Sewer);
• H8140.203.C935 (Stormwater); and
Whereas, the City Council finds that retroactive authorization of this emergency contractual agreement is necessary to protect the health and safety of the City’s residents and ensure the continued operation of essential public services; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain, and enact:
Section 1. Retroactive Authorization for Contract. The City Council hereby authorizes the Mayor to retroactively enter into an emergency contractual agreement with PCI Industries, Inc., to complete emergency sewer repairs at 27 Vernon Place. The total cost of this repair shall not exceed $89,860.79.
.Section 2. Funding. Funding for this emergency repair will be provided through the Environmental Facilities Corporation (EFC) $5,000,000 Emergency Grant, with funds allocated from:
• H8120.203.C934 (Sanitary Sewer).
• H8140.203.C935 (Stormwater).
Section 3. Exemption from Procurement Policy. The City Council recognizes that this emergency repair meets the criteria outlined in Section 6, Item B of the City’s Procurement Policy, which permits emergency purchases when there is an immediate threat to public health, safety, or property.
Section 4. Effective Date. This ordinance shall take effect immediately upon its approval by the Board of Estimate & Contract.