Board of Estimate & Contract:
RESOLVED, that a resolution adopted by the City Council on June 26, 2024, and signed by the Mayor on June 27, 2024, authorizing the Department of Recreation to Co-Sponsor the Back Pack Event with Henry Allen and the Buddy White Project - (Saturday, August 10, 2024, with a rain date of Sunday, August 11, 2024, $3,000, shall be allocated to Budget Code A7620.457), be and the same is hereby approved.
City Council:
AN ORDINANCE AUTHORIZING THE
DEPARTMENT OF RECREATION TO CO-SPONSOR
THE BACK-TO-SCHOOL BACKPACK EVENT WITH
HENRY ALLEN AND THE BUDDY WHITE PROJECT
Whereas, by letter dated April 17, 2024, the Commissioner for the Department of Recreation has requested legislation authorizing the Department to co-sponsor the Back-to-School Backpack event with Henry Allen and the Buddy White Project; and
Whereas, the City of Mount Vernon Recreation Department seeks to co-sponsor a Back to School Backpack event with Henry Allen and the Buddy White Project on Saturday, August 10, 2024, with a rain date of Sunday, August 11, 2024; and
Whereas, the event will occur from 1:00 p.m. to 4:00 p.m., with setup time from 8:00 a.m. to 11:00 a.m. and cleanup hours from 4:00 p.m. to 7:00 p.m.; and
Whereas, the event location will primarily be at the Doles Center and include 4th Street Park, necessitating the closure of 7th Avenue between 3rd and 4th Streets to vehicular traffic during the event; and
Whereas, the Department of Public Works is requested to provide barricades for the street closure, and it is recommended that two (2) police officers and four (4) auxiliary police officers be assigned for presence, traffic control, and public safety; and
Whereas, no food or beverages, including alcohol, will be served at this event; and
Whereas, the Buddy White Project, founded by Henry Allen, is dedicated to early childhood educational initiatives, and this Back-to-School event will benefit Mount Vernon youths, predominantly K-8; and
Whereas, the event will collaborate with local and national community-based organizations and corporations for resources, supplies, and referrals, expecting approximately five hundred (500) attendees; and
Whereas, funding for this event will be allocated within Budget Code A7620.457 for a minimal staff of four to six (4-6) individuals and will not exceed $3,000; Now, Therefore, Be It Resolved That
The City of Mount Vernon, in City Council convened, does hereby ordain, and enact:
Section 1. Event Details.
1.1. The Department of Recreation is authorized to co-sponsor the Back-to-School Backpack event with Henry Allen and the Buddy White Project.
1.2. The event will take place from 1:00 p.m. to 4:00 p.m., with setup time from 8:00 a.m. to 11:00 a.m. and cleanup hours from 4:00 p.m. to 7:00 p.m.
1.3. The event will primarily be held at the Doles Center at 250 South 6th Avenue, Mount Vernon, NY. Additionally, 4th Street Park will be utilized, and the closure of 7th Avenue between 3rd and 4th Streets is requested.
Section 2. Collaboration and Resources.
2.1. The event will collaborate with local and national community-based organizations and corporations to procure necessary resources, supplies, and referrals.
2.2. Further details regarding the event's resources and distribution will be provided by the Department of Recreation.
Section 3. Security Measures. To ensure safety and security, the police department is requested to assign two (2) police officers and four (4) auxiliary police officers to be present for traffic control and public safety during the event.
Section 4. Budget Allocation.
4.1. The cost for the event, not exceeding $3,000, shall be allocated to Budget Code A7620.457.
4.2. This allocation shall cover minimal staff requirements, estimated between 4-6 individuals.
Section 5. Food and/or Beverages. No food or beverages, including alcohol, will be served at this event.
Section 6. Effective Date. This ordinance shall take effect upon its approval by the Board of Estimate & Contract.