City Council:
AN ORDINANCE AUTHORIZING THE MAYOR TO
EXECUTE INTERGOVERNMENTAL AGREEMENT
#X060076 WITH THE NEW YORK STATE OFFICE
OF INFORMATION TECHNOLOGY SERVICES FOR
MULTI-FACTOR AUTHENTICATION HARDWARE TOKENS
Whereas, by correspondence dated September 28, 2026, the Commissioner of the Department of Management Services has requested that the City Council authorizes Mayor Shawyn Patterson-Howard, on behalf of the City of Mount Vernon, to execute Intergovernmental Agreement #X060076 with the New York State Office of Information Technology Services (“ITS”) for the City's receipt and deployment of one thousand two hundred (1,200) multi-factor authentication hardware tokens pursuant to the Combined FY2022 and FY2023 State and Local Cybersecurity Grant Program; and
Whereas, the City of Mount Vernon (the “City”), through its Department of Management Services, has been selected to receive one thousand two hundred (1,200) multi-factor authentication (“MFA”) hardware tokens pursuant to the Combined FY2022 and FY2023 State and Local Cybersecurity Grant Program (“SLCGP”), administered by the New York State Division of Homeland Security and Emergency Services (“DHSES”); and
Whereas, the MFA hardware tokens will be provided to the City by the New York State Office of Information Technology Services (“ITS”) pursuant to Intergovernmental Agreement #X060076 (the “Agreement”); and
Whereas, the one thousand two hundred (1,200) MFA hardware tokens have an estimated total value of Ninety-Two Thousand Three Hundred Seventy-Six Dollars ($92,376.00) and will be provided to the City in-kind at no cost to the City; and
Whereas, multi-factor authentication is a foundational cybersecurity measure designed to strengthen the security of information technology systems and protect government systems and data against unauthorized access and increasingly sophisticated cyber-attacks; and
Whereas, the City intends to deploy the MFA hardware tokens to employees throughout City departments to enhance the security of access to the City’s essential information technology systems; and
Whereas, pursuant to the Agreement, the City is responsible for receiving and deploying the MFA hardware tokens by November 30, 2027, and for providing periodic deployment status reports to ITS in support of applicable State and federal reporting requirements; and
Whereas, deployment of the MFA hardware tokens will be performed by existing personnel within the Department of Management Services and will not result in any additional cost to the City; and
Whereas, the MFA hardware tokens are being provided in-kind by the State at no cost to the City, and the Agreement does not require matching funds or impose MWBE participation requirements upon the City; and
Whereas, the period of performance under the Agreement extends through November 30, 2027; and
Whereas, the Agreement and related documents have been reviewed and approved as to form by the Office of the Corporation Counsel; and
Whereas, the City Council finds that authorization of the Agreement will facilitate the City's efforts to strengthen cybersecurity protections for City information technology systems and data without requiring an expenditure of City funds; now, therefore, be it
Section 1. Authorization to Execute Intergovernmental Agreement. The City Council of the City of Mount Vernon hereby authorizes Mayor Shawyn Patterson-Howard, on behalf of the City of Mount Vernon, to execute Intergovernmental Agreement #X060076 with the New York State Office of Information Technology Services (“ITS”) for the City’s receipt and deployment of one thousand two hundred (1,200) multi-factor authentication hardware tokens pursuant to the Combined FY2022 and FY2023 State and Local Cybersecurity Grant Program.
Section 2. Acceptance of Multi-Factor Authentication Hardware Tokens. The City is hereby authorized to accept one thousand two hundred (1,200) multi-factor authentication hardware tokens, having an estimated total value of Ninety-Two Thousand Three Hundred Seventy-Six Dollars ($92,376.00), to be provided in-kind by the State at no cost to the City.
Section 3. Deployment and Reporting Requirements. The Department of Management Services is hereby authorized and directed to receive and deploy the MFA hardware tokens to City employees and departments in accordance with the terms and conditions of Intergovernmental Agreement #X060076.
The City shall complete deployment of the MFA hardware tokens no later than November 30, 2027. It shall provide periodic deployment status reports to ITS as required under the Agreement and applicable State and federal reporting requirements.
Section 4. No Cost to the City. The acceptance and deployment of the MFA hardware tokens pursuant to the Agreement shall be at no cost to the City. No matching funds or other financial contribution by the City is required under the Agreement, and the deployment shall be performed by existing Department of Management Services personnel without additional staffing costs.
Section 5. Related Documents. Mayor Shawyn Patterson-Howard is further authorized to execute such certifications, acknowledgments, reports, notices, amendments, and other documents as may be necessary or appropriate to implement and fulfill the City's obligations under Intergovernmental Agreement #X060076, provided that any such documents are consistent with the terms of the Agreement and are subject to review and approval as to form by the Office of the Corporation Counsel, where required.
Section 6. Compliance with Agreement. The City and the Department of Management Services shall comply with all applicable terms, conditions, deadlines, reporting requirements, and other obligations outlined in Intergovernmental Agreement #X060076, including those relating to the receipt, deployment, and reporting of the MFA hardware tokens.
Section 7. Period of Performance. The period of performance under Intergovernmental Agreement #X060076 shall extend through November 30, 2027, unless otherwise amended or terminated in accordance with the terms of the Agreement.
Section 8. Severability. If any provision of this Ordinance or the application thereof to any person or circumstance is adjudged invalid by a court of competent jurisdiction, such invalidity shall not affect the validity of the remaining provisions or applications of this Ordinance.
Section 9. Effective Date. This Ordinance shall take effect immediately upon adoption by the City Council and subsequent approval by the Board of Estimate and Contract.